Responsibilities

• Event Planning & Execution
• Lead end-to-end planning and execution for IMT events, including local, national, and Canadian programs across business divisions.
• Manage event timelines, vendor communication, venue coordination, registration, and onsite logistics (if required).
• Own day-to-day coordination and execution of IMT's NAB Show presence, including trade show logistics, digital marketing materials, customer and partner events, venue and partner coordination, employee travel, attendee communications, onsite marketing support, social/content coverage, and post-event fund reconciliation.
• Marketing Automation & Communications
• Build and/or manage event invitations and email sequences using HubSpot Marketing Hub.
• Manage attendee lists, registration tracking, follow-up communications, and bi-weekly RSVP updates with executive leadership.
• Schedule and publish LinkedIn content through HubSpot, maintaining brand voice.
• Assist with social media coverage during events, including live posting, photography coordination, and content publishing.
• Content & Brand Support

Requirements

• Strong organizational and project management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple deadlines simultaneously.
• Professional and polished demeanor when interacting with customers, partners, and executives.
• Self-starter with a positive, solution-oriented mindset and willingness to learn new systems.
• Comfortable working independently while asking questions when needed.
• 2 years marketing and event planning experience is preferred.
• Experience working with a Marketing Automation platform preferred.
• Must be local to LA area and available to be onsite for meeting or events, at the request of key stakeholders.
• Compensation will be commensurate with experience.

Preferred

• Marketing & Communications – HubSpot Marketing Hub (email, landing pages, social scheduling, reporting) and LinkedIn
• Project & Operations – Asana, Dropbox, and Salesforce
• Creative & Web – Canva, WordPress, and understanding of AI tools such as Claude
• Business Productivity – Microsoft Outlook and Zoom