Responsibilities

• Top Priority: Website Project management (Next 4-5 Months) Project planning
• Manage the full project plan covering scope, milestones, deliverables, owners, and target dates.
• Establish the dependency map across content, SEO, development, lifecycle, creative, and tracking workstreams.
• Establish a weekly status reporting cadence for the project team.
• Content and SEO migration - Project-manage the URL mapping and redirect strategy in partnership with the SEO and Web teams.
• Lead capture and tracking continuity - Verify GA4 event tracking and UTM parameter continuity in collboaration with the Hubspot manager and other teams.
• Ensure marketing attribution flows are preserved from first touch through Hubspot in collaboration with Hubspot manager.
• Launch and post launch - Build and execute the launch day run-book.
• Communication - Manage review cycles at key project milestones.
• Marketing Project and Program Management (55%) - Own the operating system of the marketing team. Maintain the rhythm, the roadmap, and the workflows that allow eight specialists to ship work consistently.
• Run the marketing team operating cadence, including weekly status meetings, sprint planning sessions.
• Maintain the master marketing roadmap covering all active work-streams, including the website rebuild, the rolling 90-day content plan, office page refresh, AEO answer packs, proof block standardization, CTV expansion, the partnership network, flagship show production, and Clarity Products.
• Help with the project management platform (Asana) for the marketing team.
• Facilitate quarterly retrospectives to capture lessons learned and improve team performance.
• Marketing Operations Infrastructure (25%) - Own the data fabric and tracking infrastructure that connects every marketing channel to HubSpot/Salesforce. Audit and project manage the resolution of known integrity issues in partnership with the Lifecycle and HubSpot Manager.
• Project manage remediation of UTM tagging inconsistencies across paid, organic, content, and partner channels.
• Partner with Sales Operations and IT implementation partners on technical execution when applicable.
• Budget Tracking and Monthly Close (5%) - Own the operational mechanics of the marketing budget. Allocation strategy and reallocation decisions remain with the Director of Marketing.
• Process, Documentation, and Institutional Knowledge (10%) - Build and maintain the operational documentation that allows the marketing team to operate consistently as it scales.
• Maintain the location launch playbook for new market openings, Establish brand quality assurance processes for creative and content output, Build and maintain the new market launch playbook covering marketing infrastructure setup, Conduct quarterly process audits and identify improvement opportunities.

Requirements

• 3+ years of experience implementing, configuring, or managing document automation, document assembly, or document generation solutions.
• Experience gathering business requirements and translating them into technical or system-based solutions.
• Strong understanding of workflow automation, business rules, conditional logic, and process optimization.
• Experience working with structured data sources and business systems.
• Strong analytical, problem-solving, and troubleshooting skills.
• Excellent communication and stakeholder management abilities.
• Ability to manage multiple projects and priorities in a fast-paced environment.
• Comfortable collaborating cross-functionally with both technical and non-technical teams.

Preferred

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• Training & Development
• Work from Anywhere -- eligible after 6 months.
• Additional voluntary programs include voluntary accident insurance, voluntary life, voluntary disability, voluntary long-term care, voluntary critical illness and cancer insurance and pet insurance.
• Commuter and Transit programs may also be available in certain markets.