Responsibilities

• Own a portfolio of high value oncology congresses; thereby, leading the end-to-end (from initial brief through post-show analysis) congresses within the healthcare/life science vertical.
• Collaborate with the Assets/Brands/Functional Teams to develop congress strategy, identify, and clarify congress goals and objectives; thus, ensuring pre, peri, and post congress promotion, booth design, and onsite initiatives to support business goals and maximize return on engagement/return on investment.
• Develop and implement Standard Operating Procedures (SOP’s) for High Value Oncology Congresses.
• Conduct post-congress analysis and optimization: Close out all congresses with post-congress surveys, data analysis, and stakeholder reporting. Gather feedback and review budget recaps to inform future congress strategy and demonstrate business impact.
• Exercise strategic thinking to identify trends, recommend improvements, and shape the evolution of the congress program.
• Accountable and responsible for congress end-to-end collaborative (internal and external stakeholder) project management plan trackers to ensure beating and meeting key milestones.
• Manage project budgets and track and submit purchase orders as needed.
• Collaborate with internal and external stakeholders (Internal – AbbVie Business Services Group, Digital Lab, Office of Ethics and Compliance, Legal, Regulatory, etc.), External - (AbbVie Congress & Engagement Vendor Partners).
• Lead the branded/non-branded asset promotional approval process (Veeva) compliantly.
• Cross-functional collaboration: Work closely with creative, CRM, content, and social media teams to coordinate congress messaging, collateral production, and release dates. Serve as a liaison across business development, asset/brand/function leadership, and marketing, sharing best practices and ensuring alignment of messaging, content, and deliverables.

Requirements

• Bachelor’s degree required and a minimum of 5 years of congress/events/meeting planning work experience.
• Certified Meeting Planner (CMP), Certified Trade Show Marketer (CTSM), Certified Special Events Professional (CSEP), Certified in Exhibition Management (CEM), or Digital Event Strategist (DES), or specialized training in congress and sponsorship management experience – preferred.
• Knowledge and understanding of the oncology therapeutic and commercial operations - preferred.
• Previous Veeva Promo mats (Medical/Promo/Regulatory) Routing experience.
• Strong budget management and project management skills
• Ability to coordinate a cross-functional team, facilitate prominent levels of collaboration to achieve results.
• Ability to lead without authority, driving through execution across multiple functionally diverse stakeholders; thereby, organizing information in an appropriate format to gain stakeholder buy-in.
• Ability to operate with a high degree of autonomy in a dynamic environment.
• Excellent organizational skills with a history of trusted partnerships and achieving results while managing multiple projects concurrently.
• Ability to motivate and influence others without direct management authority with excellent diplomacy and facilitation skills.

Benefits

• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.