Responsibilities

• Provides primary event support for outside organizations and clients utilizing the law firm’s New Orleans office conference center, including room reservations, catering orders, room set-up, A/V planning, walkthroughs, and day-of support.
• Coordinates sponsorship activities at various events in the New Orleans area, including coordinating supplies, managing vendors, occasionally gathering attendees, and providing day-of support – setup, registration, and breakdown.
• Assists with regional event support for various firm offices, including but not limited to serving as RSVP contact; preparing event materials; and assisting with vendor coordination as needed.
• Provides on-site support at various firm events to handle set-up/break-down, registration, logistics, and other tasks, as needed.
• Conducts research on potential vendors and venues (including restaurants, hotels, caterers, etc.) collecting availability, quotes, and information.
• Works with team members on developing invitations and event collateral.
• Coordinates with local printer for off-site printing needs, including signage, invitations, and collateral pieces.
• Works with team members in developing invitation lists, pulls registration updates, and prints registration-related materials, including nametags, tent cards, check-in lists, etc.
• Provides assistance in ensuring event information, contacts, and activities are current in the system.
• Assists with post-event items, including but not limited to post-event surveys and attendee data entry.

Requirements

• Two-to-three years relevant event planning experience.
• College degree with marketing or communications major preferred.
• Experience with professional services organization or law firm preferred.
• Experience working with Adobe Creative suite.
• Experience working with customer relationship management (CRM) systems preferred.
• Strong Microsoft Office skills.
• High degree of attention to detail.
• Readiness to work over-time as needed, especially during before and after hour firm events.
• Ability to travel for off-site events is required.
• Must have access to reliable transportation in order to run event-related work errands.