Responsibilities

• Campaign coordination: Build and manage event timelines, budgets, vendor communications, speaker and presenter logistics, and internal and external briefs across a full calendar of conferences, field events, and webinars.
• Onsite and virtual event production: Manage logistics for tradeshows and field events, including booth setup, shipping, staffing schedules, signage, promo items, and onsite troubleshooting. Represent DNAnexus onsite at events.
• Webinar production: Own webinar programs end to end — platform setup, speaker coordination, run-of-show, promotion, moderation, and post-event follow-up.
• Lead capture and handoff: Set up and QA lead capture at every event and webinar (badge scanners, forms, chat-to-lead workflows). Ensure leads are tagged correctly and pushed into the CRM within hours of an event closing.
• Strategic comms alignment: Help identify target events and related speaking opportunities, flag upcoming submission deadlines, and support drafts of abstracts.
• AI-assisted execution: Use AI tools to draft event copy, briefs, and follow-up emails, summarize post-event notes, and speed up reporting.

Requirements

• 3-5 years of experience in event marketing, campaign coordination, or a related marketing role. Agency, in-house, project management, or a demanding internship counts.
• Daily, practical use of AI tools (ChatGPT, Claude, or similar) for writing, research, or workflow tasks. You can describe exactly how you use them.
• Experience with a webinar platform (Zoom Webinar, ON24, WorkCast, or similar) and a marketing automation or CRM system (HubSpot, Marketo, Salesforce, or similar).
• Comfort with ambiguity and tight timelines. You can take a rough ask and turn it into a plan without needing every detail spelled out.
• Cross-functional influence. You drive alignment across marketing, sales, customer success, product, and solutions experts through clarity and credibility.
• Strong written and verbal communication. You can write a clear brief, a clean recap email, or event copy without heavy editing, and you have excellent presentation skills.
• Willingness and ability to travel up to 50% of the time, including some evenings and weekends around event dates.

Preferred

• Experience in life sciences, biotech, genomics, or a related technical industry.
• Familiarity with project management tools (Asana, Monday, Basecamp, or similar).
• Familiarity with no-code automation tools (Zapier, Make, or similar).
• Basic experience with design tools (Canva, Figma) or AI image/video generation tools for event assets.

Benefits

• medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, flexible paid time off, 12 weeks of paid parental leave, and paid national holidays.