Responsibilities

• Coordinate all logistics for trade shows, conferences, customer events, and regional marketing programs.
• Manage event timelines, project plans, and detailed checklists to ensure deadlines are met.
• Coordinate event registrations, attendee communications, housing information, and scheduling.
• Work closely with Account Executives to ensure they have everything needed before, during, and after events.
• Manage shipping logistics for booths, marketing materials, promotional items, and event equipment.
• Maintain inventory of trade show assets, collateral, and giveaways.
• Use ExhibitDay to manage event planning, timelines, and task completion.
• Track event budgets, purchase orders, invoices, and expenses while maintaining accurate records.
• Build and maintain Excel spreadsheets for budgeting, registrations, inventory, shipping, and event reporting.
• Coordinate with vendors, venues, contractors, and partners to ensure successful execution.

Requirements

• 2–5 years of experience coordinating corporate events, conferences, trade shows, or marketing programs.
• Experience working within a marketing, sales, or customer-facing organization.
• Experience managing multiple projects simultaneously while meeting deadlines.
• Experience coordinating vendors and external partners.
• Experience managing budgets and tracking expenses.

Preferred

• Experience using ExhibitDay or similar event management software.
• Experience working with Microsoft Excel at an advanced level.
• Experience supporting B2B marketing organizations.
• Familiarity with CRM or marketing automation platforms such as Salesforce or HubSpot.
• Experience supporting field marketing or event marketing teams.