Responsibilities

• Assists with firm event execution, including but not limited to serving as RSVP contact for firm events; preparing printed materials and giveaways; and assisting with vendor coordination as needed.
• Conducts research on potential vendors and venues (including restaurants, hotels, caterers, etc.) collecting availability, quotes, and information.
• Provides on-site support at firm events to handle set-up/break-down, registration, logistics, and other tasks, as needed.
• Assists with event support for outside organizations and clients utilizing the law firm’s New Orleans office conference center, including room reservations, catering orders, room set-up, A/V planning, walkthroughs, and day-of support.
• Assists with creating collateral pieces for firm events, including event agendas, evaluation forms, and other event-related handouts.
• Coordinates with local printer for off-site printing needs, including signage, invitations, and collateral pieces.
• Pulls registration updates and prints nametags, tent cards, check-in lists, and sign-in sheets.
• Assists with post-event items, including but not limited to post-event surveys and attendee data entry.
• Maintains firm promotional item inventory and alerts the Senior Marketing & Events Coordinator of necessary re-orders.
• Collects requests, organizes, and ships promotional items, client gifts, event supplies, and printed materials.

Requirements

• College degree with marketing or communications major preferred.
• Experience with planning and working events highly preferred.
• Internship with professional services organization or law firm preferred.
• Experience working with Adobe Creative suite.
• Strong Microsoft Office skills.
• High degree of attention to detail.
• Readiness to work over-time as needed, especially before and after-hour firm events.
• Ability to travel for off-site events is required.
• Must have access to reliable transportation in order to run event-related work errands.
• Ability to prioritize and organize work to meet tight deadlines under pressure.