Marketing Coordinator

Responsibilities

• Open and manage purchase orders, invoices and invoice reconciliation, vendor payments, and related documentation
• Processing SOWs and trafficking contracts through the systems and with legal
• Consumption orders to support influencer, PR and owned content work
• Manage paid media invoices and media accruals
• Coordinate shipping and logistics for products, samples, marketing materials, event assets, and other deliverables including preparing and packing, domestic and international documentation, and receiving and verifying inbound equipment
• Track shipments, deliveries, returns, and inventory as needed. Maintain accurate operational records and keep shipping and staging areas organized,
• Coordinate with vendors, agencies, finance, procurement, and internal stakeholders to ensure timely execution
• Maintain organized files, trackers, contracts, invoices, and other marketing documentation
• Maintain product closet inventory for content and influencer
• Assist with scheduling, meeting coordination, presentations, reporting, and other team needs

Requirements

• Bachelors degree or equivalent experience in marketing, communications, business operations, administration, or a related field
• San Diego based - This is a hybrid role which will require in-office work a minimum of 3 days a week. During key times, there may be additional days in the office needed.
• Must be able to perform the following essential job functions, with or without a reasonable accommodation:
• Lifting and carrying up to 50 pounds.
• Frequent standing, walking, bending.
• Work in an indoor shipping and staging area alongside office space
• You are a doer. You don't wait to be told about every next step—you see what needs to happen and move it forward.
• You sweat the details. You catch the missing invoice, incorrect PO, wrong shipping address, or overlooked deadline before it becomes a problem.
• You are dependable. When you say you'll handle something, people know it will get done.
• You are resourceful. When you don't know how to do something, you figure out who to ask and how to get the answer.

Preferred

• Strong proficiency with Microsoft Office, particularly Excel, PowerPoint, and Outlook
• Comfortable working with purchase orders, invoices, budgets, expense tracking, and other business processes or eager to learn
• Experience coordinating shipping, logistics, vendors, events, or marketing materials is a plus
• ATA carnet experience.
• Live event, tour, or production logistics background
• Experience with inventory or asset tracking systems.

Benefits

• comprehensive benefits package including healthcare benefits (medical, dental, and vision), paid medical leave, a 401k plan with matching company contributions, vacation time, education assistance, student loan assistance program, eighty hours of paid sick leave time annually, and up to twelve weeks paid parental leave.