Marketing Coordinator

Responsibilities

• Maintain marketing calendars, project trackers, campaign timelines, and action-item lists for the team.
• Coordinate creative assets, specifications, deadlines, and approvals between the marketing team, media partners, agencies, and internal team members.
• Schedule and take notes on vendor and agency calls, and track follow-up items to completion.
• Keep media plans, contracts, campaign documentation, creative files, and vendor records organized and up to date.
• Pull together recurring reports and campaign data for the team to review.
• QA campaign links, landing pages, phone numbers, and forms before launch.
• Support website updates and other marketing content updates as needed.
• Assist with invoice reconciliation and help keep marketing spend records accurate and organized.
• Support competitive research and new market research.
• Proactively flag anything that looks off — a missed deadline, a number that doesn’t add up, a vendor that’s gone quiet — before it becomes a bigger problem.

Requirements

• Minimum 3 years of experience in marketing, advertising, media, or a related coordination role (agency or legal marketing experience a plus).
• Comfortable with basic marketing and media terminology.
• Comfortable utilizing AI tools to support research, reporting, and content tasks.
• Strong Excel, PowerPoint, and Word skills; comfortable working with spreadsheets and campaign data.
• Highly organized and detail-oriented, with strong follow-through on multiple projects and deadlines at once.
• Clear, professional written and verbal communication, including with outside vendors and agencies.
• Proactive and resourceful — looks for what needs attention rather than waiting to be told.

Benefits

• Highly competitive pay.
• Unlimited opportunities for growth and advancement.
• 9 additional paid holidays.
• Team outings and sponsored events.
• 401K.
• No-cost to low-cost HMO/PPO medical insurance (100% employer paid private health insurance with ability to add spouse/dependent at zero cost to employee.)
• Great dental, vision, and life insurance programs.