Responsibilities

• Proposal and Pursuit Coordination
• Own the administrative workflow for RFQs, RFPs, SOQs, bids and other pursuits from the GO decision through submission and archive.
• Create the pursuit folder structure; review solicitation requirements; develop the compliance checklist, table of contents, schedule and milestone calendar; and assign or track ownership of each requirement.
• Schedule and facilitate pursuit kickoff meetings in coordination with Sales and Preconstruction, and communicate deadlines, open items, bid questions, addenda and changes to the pursuit team.
• Collect project-specific information and required operational deliverables, including schedules, pricing, job-walk information, forms and supporting documentation.
• Draft, tailor and assemble proposal content using approved boilerplate, differentiators, project profiles, team resumes, case studies and win themes developed with Sales and subject-matter experts.
• Confirm that mandatory forms, signatures, compliance requirements and client instructions are complete, accurate and reflected in the final package.
• Coordinate final QA/QC for completeness, accuracy, consistency, grammar, formatting and brand compliance; submit or support submission by the deadline.
• Archive final packages and save strong new response language, templates and materials to the proposal-component library for future use.
• Interview and Presentation Support

Requirements

• Bachelor’s degree in marketing, communications, business or a related field preferred, or an equivalent combination of education and relevant experience.
• One to five years of marketing coordination, proposal development or communications experience; architecture, engineering, construction or commercial real estate experience strongly preferred.
• Strong writing, editing, proofreading, organization and visual presentation skills.
• Demonstrated ability to manage multiple deadlines, coordinate across departments and produce accurate work in a fast-paced environment.
• Proficiency in Microsoft Word, PowerPoint and Excel; experience with HubSpot or another CRM required.
• Working knowledge of Adobe Creative Suite, particularly InDesign, strongly preferred; experience with Canva, SharePoint, WordPress or similar platforms is a plus.