Responsibilities

• - Serve as primary manager of the college’s marketing request system, processing and prioritizing hundreds of annual requests.
• - Assign and track tasks for marketing team members through Monday.com, ensuring timelines, deliverables, and quality standards are met.
• - Develop and refine workflow processes to improve efficiency, communication, and accountability across departments.
• - Monitor project progress, provide regular updates to leadership, and proactively identify potential delays or resource conflicts.
• - Manage department operations, including supply inventory, vendor quotes, purchase requisitions, and invoice processing.
• - Maintain accurate financial records, reconcile expenditures, and assist with annual budget preparation.
• - Serve as liaison with Purchasing, Business Services, and vendor partners to ensure smooth and timely processing of marketing expenses.
• - Coordinate recurring internal communications such as the WKCTC Digest, employee announcements, and other campus updates.
• - Assist with copy review, scheduling, proofing, and light editing of digital and print materials.
• - Maintain organized digital asset systems (photo/video libraries, design files, templates) to ensure accessibility and brand consistency.

Requirements

• • Bachelor's degree or equivalent years of experience required
• • Demonstrated project management and workflow coordination experience.
• • Strong administrative and organizational skills with exceptional attention to detail.
• • Ability to manage multiple concurrent projects with accuracy and composure under deadlines.
• • Proficiency in Microsoft Office Suite.
• • Excellent written and verbal communication skills; editing or proofing experience preferred.

Preferred

• • Experience with project management software (e.g., Monday.com, Asana, Trello) preferred.
• • Familiarity with Adobe Creative Cloud, Google Analytics, or Canva is a plus.
• Additional Skills Requested: • Operates under general direction with substantial independence and responsibility for managing complex processes and multiple concurrent deadlines. • Demonstrates initiative, anticipate needs, and propose process improvements that advance departmental goals. • Serves as the central coordination point for marketing operations, requiring high levels of professionalism, discretion, and collaboration. • Dependability, proactive communication, and a commitment to accuracy and service excellence are essential to success in this role.

Benefits

• West Kentucky Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:
• - Exceptional health care, vision, dental coverage for you and your family
• - Tuition reimbursement/waiver for you, your spouse, and dependents
• - 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• - Vacation/Sick Time
• - Work-Life Balance
• - 9.5 Paid Holidays
• - 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• - Employee Assistance Program