Marketing Communications Operations Assistant

Responsibilities

• Support the planning and execution of global congresses, tradeshows, webinars, workshops, and internal meetings.
• Coordinate event logistics, including registrations, attendee communications, travel arrangements, room blocks, shipping, and onsite materials.
• Partner with vendors, exhibit partners, agencies, and internal stakeholders to ensure successful event delivery.
• Manage exhibit logistics, including booth requirements, badges, signage, lead retrieval, and promotional materials.
• Coordinate event-related assets and materials across teams and vendors.
• Assist with post event reporting, budget reconciliation and vendor follow-up.
• Process and track purchase orders (POs), invoices, contracts, and vendor payments.
• Support budget tracking, documentation, and financial reporting activities.
• Manage project intake and workflow processes through Formal MLR approval, ensuring reviewer changes are enacted, and requests are routed appropriately.
• Monitor project status, approvals, timelines, and resource assignments within the MLR platform.

Requirements

• Minimum of a bachelor's degree
• 0-2 years of experience in event planning, project coordination, marketing operations, administrative support or related field
• Experience supporting tradeshows, conferences, meetings, or event logistics preferred.
• Experience with procurement processes, including POS, invoices, budgets, and vendor management.
• Familiarity with MLR, SAP, or other project management and workflow tools preferred.
• Experience in healthcare, medical device, diagnostics, or life sciences industries is a plus.
• Strong organizational, communication, and multitasking skills with exceptional attention to detail.
• Desire to grow a career within Marketing Communications.
• Travel Requirements: Available to travel domestically no more than 5% of the time.

Preferred

• Experience supporting tradeshows, conferences, meetings, or event logistics preferred.
• Experience with procurement processes, including POS, invoices, budgets, and vendor management preferred.
• Familiarity with MLR, SAP, or other project management and workflow tools preferred.
• Experience in healthcare, medical device, diagnostics, or life sciences industries is a plus.

Benefits

• This role is eligible for medical, dental, and vision insurance, 401k plan retirement benefits with an employer match, as well as paid vacation and sick leave.
• Our sales roles are eligible for participation in a commission plan and our management, and select professional roles, are eligible for a performance-based bonus.