Responsibilities

• Coordinate and produce RFQ and RFP responses from opportunity identification through final submission.
• Create polished proposals, presentations, resumes, project sheets, brochures, award submissions, and other marketing materials.
• Work with firm leadership, Project Managers, and consultants to gather and develop proposal content.
• Monitor procurement portals and identify opportunities that align with the firm’s experience and goals.
• Maintain current project information, staff resumes, photography, firm qualifications, certifications, and marketing resources.
• Track proposal deadlines, results, shortlists, awards, debriefings, and follow-up activities.
• Prepare shortlist presentations and coordinate interview logistics and rehearsals.
• Coordinate with the firm’s outside social media and marketing professionals.
• Attend professional luncheons, networking events, conferences, association meetings, and after-hours functions – independently or with firm leadership.
• Develop relationships with clients, consultants, contractors, public-sector representatives, and other members of the AEC community.

Requirements

• Associate degree in Marketing, Communications, Business Administration, Public Relations, Graphic Design, or a related field; bachelor’s degree preferred.
• At least three years of experience in marketing, proposal coordination, communications, or business development.
• Experience in architecture, engineering, construction, planning, or another professional-services environment is strongly preferred.
• Experience preparing public-sector RFQ and RFP responses is a plus.
• Strong writing, editing, proofreading, and visual-communication skills.
• Excellent organization and the ability to manage multiple deadlines without losing attention to detail.
• A confident, personable, and professional communication style.
• Comfort attending networking events independently, initiating conversations, and developing professional relationships.
• Initiative, accountability, good judgment, and consistent follow-through.
• Availability to attend occasional early-morning, lunchtime, evening, and after-hours events.

Preferred

• Experience with Adobe Photoshop, Adobe Illustrator, Canva, Smartsheet, Microsoft SharePoint, social media platforms, and public procurement portals is preferred.

Benefits

• * 401(k) matching
• * Dental insurance
• * Health insurance
• * Paid time off
• * Vision insurance