Responsibilities

• Develop and draft Requests for Qualifications/Proposals (RFQ/Ps), Statements of Qualification (SOQs), and related materials.
• Manage proposal schedules, coordinate input from multiple team members, and ensure timely, high-quality submissions.
• Coordinate debriefs with clients after submittals (win or loss) and summarize learnings for internal review.
• Assist in creating and maintaining client capture plans.
• Support logistics and coordination for client appreciation programs and events.
• Track and update client demographic and relationship data in Deltek VantagePoint.
• Support internal and external components of the client assessment process.
• Collaborate with the Director of Marketing and Business Development and Market Sector Leads to support the execution of marketing plans.
• Coordinate conference and tradeshow participation, including logistics and follow-up.
• Assist with the preparation of BD reports, analytics, and tactical meeting summaries.
• Maintain CRM data on clients, pursuits, and opportunities in Deltek VantagePoint.
• Support digital marketing campaigns in partnership with the Web and Social Media Specialist.
• Stay current on industry trends, competitors, and market opportunities.

Requirements

• Bachelor's degree in Marketing, Communications, Business, or a related field preferred or equivalent experience in lieu of a degree
• 2+ years of experience in marketing, proposal coordination, or business development (A/E/C industry a plus)
• Proficiency in Google and Adobe InDesign
• Familiarity with CRM systems (Deltek VantagePoint preferred)
• Excellent written and verbal communication skills
• Strong attention to detail and organization

Preferred

• Deadline-driven with the ability to manage multiple priorities.
• Collaborative and team-oriented.
• Curious and eager to learn about the firm's markets and services.
• Professional, proactive, and adaptable.

Benefits

• company-sponsored Medical (including an HSA High Deductible option), Dental, Vision, FSA, and Supplemental Life Insurance plans
• 100% company-paid Life Insurance, Short-Term Disability, and Long-Term Disability coverage
• Employees are eligible to participate in our company's 401(k) plan with up to a 4% match
• paid vacation and sick time, 11 paid holidays, and are able to participate in employee ownership options
• MacKay pays for expenses associated with licensure as well as annual performance bonuses