Marketing Assistant

Responsibilities

• Full coordination of the company’s Seminar Program including travel, hotel, meals and entertainment, internal and external communications as well as Parents Day and other special events that are scheduled.
• Coordination of annual tradeshows including registration, logistics and related communications.
• Sales and marketing support in various areas with communications to customers, reps and internal staff.
• Administrative tasks which include preparing expense reports and maintaining inventories.
• Coordination of Process & Product Application seminars, project seminars, regional/specialty seminars, installation visits and rep training seminars.
• Essential duties include: airline reservations, hotel, food and beverage, ground transportation, assembling seminar materials and all communications with customers, reps, vendors and internal personnel.
• Assist with Parents Day as well as any other special events that are scheduled.
• Coordinate all tasks associated with executing annual tradeshow calendar including: regional, state and specialty conferences by securing exhibit space, coordinating exhibit materials, sponsorships, booth staff registration and handling all logistics with freight, banner inventory and maintain annual tradeshow calendar.
• Assist with coordination of national tradeshows (WEF, ACE): to include hotels, meals and entertainment, registrations and internal and external communications.
• Monitor and maintain inventory of seminar and department supplies including but not limited to kitchen supplies, promo items and literature inventory.

Requirements

• High School Diploma or equivalent; minimum of 3 years of related training and experience or any equivalent combination of training and experience.
• Must be computer literate and have familiarity with Microsoft® Office, internet, email and ClaudeAi.
• Proficient writing, typing and verbal communication skills.
• Knowledge of setting up and using Zoom and Teams webinar platforms.

Benefits

• Benefits Include: Medical (prescription coverage included), Dental, Vision, Life Insurance, Short Term Disability, Long term Disability, Accidental Death and Dismemberment, Business Travel Insurance, Paid Parental Leave, Medical Flexible Spending, Dependent Care Flex Spending, Lifestyle Spending Account, EAP, 401k plus 3% match– both pretax and post, Profit sharing, Bonus, Summer Hours, Paid Christmas Shutdown, Paid Volunteer Hours, Vacation & Paid Leave for All Workers, Vacation Purchase Program, Tuition Reimbursement, Telecommuting up to 2 days a week, Flex work schedule, Identity Theft Protection