Responsibilities

• Coordinate marketing projects, workflows, timeliness, calendars and communications under the direction of the Director of Business Development and the Marketing and Communications Manager.
• The Coordinator works closely with the Marketing and Liaison team members to ensure projects move smoothly from planning through completion.
• Provide day-to-day administrative support to the marketing and liaison teams, the Director of Business Development and the Marketing and Communications Manager, including meeting coordination, vendor communication, purchasing, invoicing, proofing and maintaining department records and resources.
• Maintaining organized digital files under the direction of the Marketing and Communications Manager.
• Coordinate and track marketing and communications projects using Asana.
• Maintain project timelines, deadlines, task lists and deliverables.
• Follow up with team members, internal department, vendors and external partners to keep projects on schedule and meet deadlines.
• Identify potential delays or roadblocks and communicate them to the Director of Business Development and the Marketing and Communications Manager.
• Coordinate meetings and scheduling needs for the Department of Business Development.
• Serve as a point of contact for routine internal marketing requests (Marketing forms) and coordinate information, updates to the Director of Business Development and the Marketing and Communication Manager, approvals and materials.

Requirements

• Associate degree in marketing, communications, business administration or a related field preferred; equivalent work experience may be considered.
• Minimum of 2-4 years of experience in marketing coordination, project coordination, administrative coordination or executive support.
• Experience in a marketing, communications, healthcare, nonprofit agency or professional services environment preferred.
• Demonstrated ability to manage multiple priorities, deadlines, projects and collaborate efficiently with key internal and external partners.
• Must have exceptional organizational and time-management skills; strong attention to detail and accuracy.
• Proficiency with Asana or similar project-management software; advanced proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint and Teams.
• Excellent written and verbal communication skills; strong follow-through and ability to manage multiple deadlines and work in a fast-paced department.
• Strong collaboration and interpersonal skills; team-focused, proactive, adaptable and willing to step up in order to meet team and organizational needs.