Responsibilities

• Research and maintain a calendar of relevant industry conferences, trade shows, customer events, and speaking opportunities.
• Manage end-to-end conference planning, including registrations, sponsorships, exhibitor applications, budgets, timelines, travel, shipping, booth logistics, signage, collateral, giveaways, and on-site schedules.
• Coordinate speaking opportunities by drafting and submitting abstracts, securing approvals, and managing speaker bios, presentation materials, and organizer requirements.
• Coordinate booth staffing, meeting schedules, lead capture, customer engagement plans, executive meetings, partner events, and customer dinners surrounding conferences.
• Support development and execution of event marketing assets, including presentations, booth graphics, invitations, one-pagers, email campaigns, social media content, and pre-event attendee outreach.
• Ensure post-event follow-up by routing leads, documenting meeting outcomes, and preparing reports on attendance, and recommendations.
• Maintain accurate CRM data, including contacts, companies, lifecycle stages, campaign attribution, lead sources, and data hygiene.
• Build, segment, import, and maintain prospect and customer lists while supporting lead routing, campaign tracking, reporting, and attribution.
• Maintain Marketing event calendars, project trackers, documentation, templates, and shared resources.
• Develop and improve repeatable processes for campaigns, events, CRM management, and cross-functional collaboration.

Requirements

• 2–3 years of experience in marketing, executive support, operations, project coordination, or a similar execution-focused role.
• Exceptional organizational and project management skills with strong attention to detail.
• Experience managing multiple priorities, deadlines, and stakeholders in a fast-paced environment.
• Excellent written and verbal communication skills, including drafting emails, presentations, event abstracts, and internal communications.
• Proficiency with Google Workspace, Microsoft Office, spreadsheets, project management tools, CRM platforms, and reporting dashboards.
• Ability to work independently while collaborating across distributed teams.
• Strong judgment, discretion, and professionalism when handling confidential information.
• A proactive, solutions-oriented mindset with a passion for improving processes.
• Comfort thriving in a fast-moving startup where priorities evolve quickly.

Preferred

• Experience supporting sales and marketing executives.
• Experience coordinating conferences, trade shows, sponsorships, or customer events.
• Experience with HubSpot or other CRM platforms.
• Experience building scalable operational processes in a growing startup.