Executive Producer

Responsibilities

• Lead all aspects of experiential marketing programs, branded activations, automotive events, mobile marketing tours, and live experiences from concept development through execution and closeout.
• Develop comprehensive project scopes, production schedules, budgets, staffing plans, timelines, and deliverables.
• Manage multiple projects simultaneously while maintaining strong organization, attention to detail, and consistent follow-through.
• Lead internal kickoff meetings, production meetings, and client updates to ensure clear expectations, responsibilities, and timelines.
• Develop master event logistics plans, including transportation, equipment, staffing, permits, production requirements, and onsite execution.
• Anticipate operational challenges, identify potential risks, and develop practical solutions to keep projects moving forward.
• Ensure all events meet established quality standards, client objectives, brand guidelines, and applicable safety requirements.
• Stay current on emerging experiential marketing trends, consumer engagement strategies, automotive industry developments, and innovative event concepts.
• Research and identify high-traffic events, festivals, automotive gatherings, and other marketing opportunities throughout Southern California and other target markets.
• Provide strategic recommendations and creative ideas that enhance brand visibility, consumer engagement, and overall program effectiveness.

Requirements

• 7+ years of experience in experiential marketing, live event production, brand activation, or related agency environments.
• 3+ years of experience leading complex projects, production teams, or large-scale experiential programs preferred.
• Strong experience managing automotive activations, mobile marketing tours, branded events, or consumer engagement programs highly desirable.
• Demonstrated ability to manage multiple projects, complex logistics, budgets, vendors, and production timelines simultaneously.
• Experience with vendor negotiations, procurement, project estimating, and financial management.
• Strong understanding of event production, fabrication, transportation logistics, permitting, and onsite operations.
• Proven ability to lead cross-functional teams and maintain productive client relationships.
• Excellent written and verbal communication, organizational, and problem-solving skills.
• Proficiency in Microsoft Office and project management platforms; experience with Smartsheet or similar tools preferred.
• Ability to travel approximately 45% of the time, including local and out-of-state travel, with occasional evenings and weekends based on event schedules.