Responsibilities

• Manage project plans for event initiatives, including timelines, milestones, dependencies, budgeting, and clear ownership across stakeholders.
• Drive day-to-day execution of event logistics, venue coordination, promotional materials, and on-site operations to help ensure events are delivered seamlessly and with high quality.
• Identify project risks, logistical blockers, and gaps in process early, and proactively drive resolution with the right internal partners and external vendors.
• Communicate event status, run-of-shows, decisions, and action items clearly so teams have the context needed to move work forward.
• Improve event management workflows, documentation, and team coordination practices to support more efficient event execution over time.

Requirements

• 4+ years of experience working in an event specialist or event project manager role at a B2B company.
• Background in managing high-level cross-functional trade shows, field events, corporate sponsorships, or virtual experiences.
• Bachelor’s degree in Marketing, Hospitality, Business, Communications, or a related field, or equivalent practical experience.
• Proficient with Asana or similar project management tools, as well as Google suite, Figma, Glean, ChatGPT, and Digital Asset Management (DAM) systems. (Experience with event registration software like Zuddle is a plus).
• Foundational understanding of event timelines, run-of-shows, and general project management functions.
• Takes ownership of the production, logistics, and execution of event strategies defined by project drivers.
• Works within team OKRs and event budgets, influencing outcomes through high-quality project management and collaboration.
• Understands attendee needs and applies that understanding to event execution and the overall event experience.
• Communicates effectively to facilitate decision-making, remove blockers, and keep stakeholders informed pre-, during, and post-event.
• Proactively identifies operational inefficiencies or on-site execution risks and drives solutions to completion.

Benefits

• health, pharmacy, optical and dental care benefits
• paid time off
• sick time off
• short term and long term disability coverage
• life insurance
• 401k contribution