OVERVIEW:

Mirror NYC is looking for Event Producers with exceptional attention to detail and organizational abilities, strong logistics coordination skills, and confident communication skills. In this role, you’ll support the planning, coordination, and execution of high-impact experiential events, working closely with senior producers, internal teams, vendors, and clients to ensure every detail is meticulously tracked, documented, and flawlessly executed. Your ability to juggle multiple projects and tasks simultaneously while maintaining precision across logistics and communications will be key to delivering experiences that exceed client expectations and resonate with target audiences.

This role is ideal for someone who thrives on bringing structure to big ideas, excels at research, detailed logistics coordination, and communications, and loves the challenge of managing multiple moving pieces simultaneously. We're looking for someone who is driven and detail-obsessed, exceptionally organized, resourceful, and a self-starter who learns quickly. You'll be the logistics backbone of our production process, ensuring nothing falls through the cracks while collaborating with senior team members on strategy and client communications.

A Day in the Life:

Production & Logistics

• Lead end-to-end event planning and execution—from preproduction to tear-down
• Own all logistics: timelines, run-of-show, call sheets, vendor matrices, staffing plans
• Research and secure venues; negotiate contracts; bring fresh ideas to the table
• Source/manage most non-scenic/non-print vendors (catering, AV, permits, security, etc.)
• Create staffing plans; handle scheduling, travel/accommodations as needed
• Troubleshoot production challenges proactively

Project Coordination & Documentation

• Create/manage production documents: trackers, schedules, show flows
• Own production budgets in collaboration with Accounts; flag changes/overruns
• Support invoicing and reconciliation post-event
• Support invoicing and payment coordination
• Order event supplies, coordinate site delivery and return with comprehensive guides

Client & Team Communication:

• Communicate clearly with clients on logistics/deliverables/production timing
• Liaise with Account leads to ensure scope/budget align with production realities
• Collaborate with Creative to problem-solve feasibility/production solutions
• Lead on-site execution; manage crews/vendors/timelines with precision

Vendor & Team Collaboration:

• Send detailed vendor outreach communications
• Coordinate with multiple vendors simultaneously on timelines, deliverables, and logistics
• Support senior producers by tracking and communicating production updates 

On-Site Event Support:

• Lead aspects of on-site execution with meticulous attention to detail
• Assist with setup and breakdown of event materials including displays, signage, and installations
• Travel to lead onsite execution of brand events including activations, pop-ups, and experiential campaigns

Post-Event

• Conduct post-mortems/internal recaps to refine future processes
• Support creation of recap decks/post-event documentation

What You Bring to the Table:

• Obsessively detail-oriented and naturally organized
• Fast learner and self-starter; highly motivated and not easily overwhelmed, you thrive in a fast-paced environment and have a calm, capable presence 
• A problem-solving mindset and resourceful, you’re able to provide – or research – solutions to anything that comes your way with a methodical, "track-everything" mentality
• Proactive and anticipatory – you see what’s needed before it’s said
• Comfortable working on multiple projects at once with shifting timelines
• Smart, self-aware, and not afraid to ask questions
• Demonstrated ability to take detailed notes and comprehensive summaries
• Creative sensibility and interest in branded experiences
• Comfortable with travel and working extended hours/weekends during live events, as needed
• No ego - a collaborative team player who brings positivity, precision, and eagerness to learn every day!

Minimum Qualifications:

• 2-4 years of experience in events, production coordination, or activation support
• Excellent written and verbal communication skills; confident in managing vendor outreach and follow-up communications
• Able to represent Mirror NYC professionally and work collaboratively with team and vendors
• Proficiency in Google Suite