Responsibilities

• Support the day-to-day production and execution of multiple experiential programs by maintaining timelines, deliverables, and project documentation that keep teams aligned and projects moving forward
• Build, maintain, and update project timelines, workback schedules, and task trackers to ensure deadlines are met across internal teams, vendors, and client deliverables
• Draft agendas, capture meeting recaps, and track action items to ensure nothing falls through the cracks and teams stay accountable to next steps
• Coordinate shipping, receiving, inventory tracking, and onsite materials management so that event assets arrive on time and are accounted for throughout the program lifecycle
• Assist with vendor communication, production schedules, and logistics planning to ensure smooth collaboration across production partners
• Support purchase orders, invoice management, vendor documentation, and budget tracking to maintain accurate financial records across programs
• Assist with run-of-show logistics, onsite coordination, and vendor management during live events while serving as a point of contact for designated zones or production elements
• Support venue sourcing, vendor research, and logistics discovery for new and existing programs while helping identify partners who can deliver high-quality production outcomes
• Assist with proposal logistics, budget pulls, and presentation formatting for new business opportunities to ensure pitch materials are organized, accurate, and client-ready
• Work closely with Directors, producers, and cross-functional teams to help translate strategic direction into organized execution plans that keep projects on track

Requirements

• 3–5 years of agency or in-house brand experience in experiential or events
• Exposure to live event planning, activations, or large-scale productions
• You take pride in getting things done well and on time
• You thrive on checklists and shared docs
• You adapt quickly and solve problems proactively, have confidence juggling multiple timelines and priorities, and are comfortable working in a multi-client, fast-paced environment
• You’re eager to support others and step in wherever needed
• You present yourself professionally and communicate clearly
• You’re hungry to learn and not afraid to ask questions
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions. Regularly talk, sit, stand, walk and bend over, repetitive use of hands/arms, repetitive use of legs and grasp
• Ability to lift up to 25 lbs and stand for extended periods during onsite execution

Preferred

• Preference for candidates located within MST, CST, or EST time zones.

Benefits

• - Competitive biweekly pay
• - Health and wellness benefits plans
• - Flexible vacation and holiday policies
• - Technology allowance
• - 401(k) with employer matching
• - Referral bonus
• - Tax savings with flexible spending accounts for parking, transit, dependents, and healthcare costs
• - Opportunity to work with a growing company that actively rewards and promotes its employe