Events Marketing Specialist

Responsibilities

• Coordinate event logistics such as venue and hotel arrangements, airfare, transportation, catering, audiovisual needs, activations, and on-site requirements.
• Coordinate with vendors and track related contracts, services, deliverables, and deadlines; escalate approval needs or issues as needed.
• Create and maintain shared briefs, timelines, checklists, and project trackers to support consistent execution; help gather event results and prepare post-event reporting.
• Partner with Sales, Brand, Product Marketing, and other stakeholders to confirm event needs and deliver sponsorship and event materials on time.
• Coordinate client swag and event materials, including ordering, inventory, packaging, shipping, signage, giveaways, name badges, and other attendee needs.
• Coordinate pre- and post-event communications so attendees are informed, prepared, and supported.
• Support research and coordination for speaking and sponsorship opportunities.
• Track event and membership budgets, contracts, invoices, and expenses; support reconciliation and flag potential variances.
• Identify project risks and work with the team to prepare contingency plans.
• Gather and organize event performance data to help the team evaluate impact and identify opportunities to improve.

Requirements

• You have 2–4 years of experience in event marketing, preferably in a B2B environment.
• You have experience coordinating logistics for in-person and virtual events, including conferences, trade shows, sponsorships, or hospitality programs.
• You are organized and detail-oriented, with strong project coordination and written and verbal communication skills.
• You work effectively with cross-functional partners, external vendors, and membership organizations to keep deliverables moving.
• You have experience tracking event budgets, contracts, invoices, and expenses.
• You are comfortable gathering basic performance data, preparing reports, and sharing findings with a team.
• You adapt quickly to new tools and platforms and proactively communicate progress, changes, and blockers.
• You are proficient with Google Workspace (Docs, Sheets, Slides, Drive, and Meet).

Preferred

• Experience with Cvent, Wrike, and/or Salesforce is preferred, but not required.

Benefits

• We reward our Gurus’ curiosity and passion with best-in-class benefits and compensation, including equity for all employees, both when they start and as they continue to grow with us.
• Our career development and corporate giving programs, as well as our employee resource groups (ERGs) and communities, help people build connections while making an impact in personally meaningful ways.
• A flexible hybrid model and robust time off policies encourage work-life balance and individual well-being.
• Thoughtful perks like daily free lunch, a new car discount, meditation and fitness apps, commuting cost coverage, and more help our people create space for what matters most in their personal and professional lives.