Responsibilities

• Own full lifecycle execution of assigned events from kickoff through post-event closeout, ensuring all deliverables are completed on time, within scope, and within budget
• Build, maintain, and actively manage detailed project plans in Asana, including timelines, dependencies, task ownership, and status updates; ensure all projects are current and reflect real-time progress
• Lead internal event readiness and status meetings, clearly communicating priorities, next steps, risks, and accountability across Client Services, Creative, Operations, Talent, Warehouse, and Finance
• Translate client strategy and campaign goals into actionable execution plans, ensuring all teams understand deliverables, deadlines, and expectations
• Proactively identify risks related to timelines, budgets, staffing, logistics, or client expectations and implement solutions before escalation is required
• Own event logistics planning and execution, including but not limited to: venues, permits, staffing, travel, shipping, equipment, and production schedules
• Manage vendor relationships end-to-end, including sourcing, quote comparison, contracting coordination, deliverable tracking, and issue resolution
• Ensure all event materials, assets, and deliverables meet brand standards, client expectations, and quality requirements prior to execution
• Own event-level budget tracking and financial discipline, including monitoring labor, production, travel, vendor, and logistics costs against approved budgets and flagging variances early
• Partner with Finance to ensure invoices, payments, and reconciliations are accurate, timely, and aligned with approved spend

Requirements

• High school diploma or equivalent required , Bachelor's degree preferred
• 5 + years of professional experience in event planning, experiential marketing, and project management experience
• 1 + years of professional experience managing budgets, vendors, and staffing
• Experience working in high-volume events, experiential, or multi-location environments strongly preferred
• Experience working in agency, startup, or fast-paced environments strongly preferred
• PM Certifications are a plus.
• Strong project management skills with ability to manage multiple complex events simultaneously
• Intermediate knowledge in budgeting and financial tracking skills
• Strong cross-functional collaboration and communication skills
• Ability to lead without authority and drive accountability across teams

Preferred

• Project Management Certifications are a plus.
• Experience working in agency, startup, or fast-paced environments strongly preferred
• Experience supporting multi-team environments with shifting priorities

Benefits

• Gratsy offers two medical plans to pick from, vision and dental plans.
• Gratsy also fully pays for your short-term disability, long-term disability, and a life insurance policy.
• fringe benefit for wellness and other supportive benefits to all eligible Gratsy team members!
• PAID TIME OFF/COMPANY HOLIDAYS - Gratsy offers various types of time away! Each year we offer eligible employees 10 paid observed holidays, and an additional 20 days of Paid Time Off (PTO/vacay time) annually. We also offer generous flexible time off during the holiday season!
• 401(k) PLAN - Eligible employees can voluntarily participate in the Company's 401(k) plan where Gratsy matches employee contributions, dollar-for-dollar (100%) up to the first 4% of your annual salary.