Event Operations Coordinator

Responsibilities

• Prepare materials, documents, meeting agendas, and communications to client and internal teams.
• Support in tracking deliverables across Event Operations and cross functional teams (Production, Creative, Strategy, Tech), update key documents.
• Participate in weekly status meetings both internal and external as required, capturing detailed and accurate notes and action items.
• Ensure assigned areas of program responsibilities are successfully completed, delivered, and implemented during pre-production planning phase.
• Successfully manage areas of program execution onsite
• Participate in program tear down meetings, internal & client recap decks, and client KPI measurement reporting.
• Join or lead internal agency initiatives & task forces, offsite planning for department and agency needs.

Requirements

• BA/BS in marketing, business administration, communications, or related field.
• 1 - 3 years’ experience in marketing, promotions, and/or events, including on-site event experience. Experiential marketing agency experience preferred.
• Strong interpersonal communication skills
• Ability to interact, internally, and with clients, at various organizational levels.
• Ability to connect with others authentically while equally honoring and respecting diverse perspectives.
• Ability to build trust and respect through communication and listening.
• Think creatively, with willingness to extend beyond the unexpected and consistently strive for innovation.
• Experience with brand management, ensuring brand integrity and quality is consistently maintained.
• Strong attention to detail, accuracy, and excellent organizational skills.
• Ability to navigate competing priorities and deadlines with ease.

Preferred

• Natural curiosity—the drive to always be learning and growing, professionally and personally.
• High energy and flexibility in working non-traditional hours as needed (some nights and weekends as deadlines dictate).
• Ability to lift up to 25 pounds and stay on your feet for extended periods of time.
• Willingness to work a hybrid schedule (at least 2 days in office) and travel up to 50% of the time.

Benefits

• medical/dental/vision insurance, employer-paid basic life and personal accident insurance. Also included: Annual Profit Sharing/Bonus Plan based on the company’s performance and your individual performance, 401(k), Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, PTO, STD/LTD insurance benefits.