Responsibilities

• Coordinate logistics across trade shows, conferences, roundtables, and hosted customer events, including booth assets, shipping and return handling, exhibitor services, registration, room blocks, staffing schedules, signage, and setup.
• Track exhibitor deadlines, registration windows, speaker and abstract submissions, and internal handoffs against each event timeline, and flag slippage early rather than reporting it late.
• Prepare and submit event materials to vendors and organizers, including logos, boilerplate, speaker bios, booth graphics, and lead retrieval orders.
• Maintain the master event calendar as the single source of truth for dates, owner, line of business, status, and key milestones.
• Open purchase orders, process invoices, and move vendor paperwork through procurement and legal on a timeline that does not put an event at risk.
• Keep the budget tracker current for every event, reconcile actuals against plan, and surface variances before they become surprises.
• Maintain vendor records, contracts, certificates of insurance, and shared event files in a structure where the current version is easy to find and gaps are visible.
• Support the intake process for new event requests, capturing the detail the team needs to evaluate and prioritize.
• Manage promotional inventory end to end, including stock levels, reorder points, storage, kitting, and shipping to and from event sites.
• Run intake for internal swag requests and coordinate ordering, holding the line on quantity, timing, and approved spend.

Requirements

• 1 to 3 years of experience in event coordination, marketing coordination, or a comparable operations role. Agency, in-house, association, or hospitality experience all count.
• Demonstrated ownership of the logistics for at least one event from planning through delivery.
• Bachelor's degree in marketing, communications, business, or a related field preferred.
• Strong organizational skills and follow-through. You are comfortable holding deadlines, checklists, and handoffs across many active projects at once.
• High proficiency with Google Suite and working knowledge of events systems (e.g. Salesforce, Cvent) and project management tools (e.g. Asana)
• Working knowledge of purchasing basics, including POs, invoices, and vendor onboarding, or the appetite to learn them fast.
• Clear written and verbal communication with vendors, internal partners, and senior stakeholders.
• Comfortable operating inside an approval process. You ask questions early, escalate before something breaks, and do not sit on a problem.
• Self-motivated and productive in a remote environment.
• Willingness to travel to event locations, including occasional evenings and weekends around event dates.

Preferred

• Process Excellence
• Collaboration
• Communication
• Emotional Intelligence
• Open-Mindedness
• Critical Thinking
• Solution Orientation
• Entrepreneurship
• AI Proficiency
• Data Literacy

Benefits

• TP offers benefits to you and your family. Eligible team members can take advantage of our comprehensive health benefits, which may include medical, vision, and dental.
• We invest in and prioritize the mental health and well-being of our team members by providing resources, including Employment Assistance Programs, space in the form of health and personal time off (HPT), and leave programs as eligible.
• We offer benefits and tools to help our team members and their families for their financial future. This includes offering competitive 401(K) plans, life insurance, supplemental medical coverage, critical care insurance, pet insurance, FSA plans, and retailer discounts.