Responsibilities

• The Event Marketing Associate will handle every stage of PhoenixAI's events — coordinating operations and outreach through to reporting on results — working in close partnership with sales, marketing, and technical colleagues.
• Take full ownership of meetups, conferences, dinners, and partner programs from concept to close-out.
• Handle venue selection, sponsorship arrangements, vendor relationships, catering, booth setup, signage, promotional items, shipping, and travel logistics.
• Develop event schedules and keep colleagues, speakers, partners, and vendors aligned and on track.
• Produce landing pages, invites, social content, email outreach, and other materials to promote events.
• Work with speakers on presentations, demos, and run-of-show planning.
• Serve as a professional face for PhoenixAI and ensure attendees have a positive, welcoming experience.
• Make sure leads gathered at events are logged accurately and passed along to sales without delay.
• Partner with sales ahead of each event to define target accounts, meeting objectives, and follow-up plans.
• Monitor sign-ups, turnout, meetings held, qualified leads, pipeline impact, and event spend.

Requirements

• Must currently live in the San Francisco Bay Area, or be prepared to relocate before the start date.
• Willingness to travel for events.
• Availability to work evenings or weekends as needed around event schedules.
• Bachelor’s degree in Marketing, Communications, Engineering, Information Systems or related fields is required.
• Comfortable owning both high-visibility initiatives and the smaller operational tasks that keep events running.
• Strong organizational skills and consistent attention to detail.
• Ability to translate a loosely defined objective into a clear, actionable plan.
• Adaptable and composed when plans change on short notice.
• At ease engaging with technical speakers, partners, prospective customers, sales staff, and leadership.
• Eager to learn quickly and grow alongside an early-stage company.

Preferred

• Experience from an internship or project involving events, marketing, community, hospitality, partnerships, or sales.
• Leadership experience within a student organization or technical community.
• Familiarity with LinkedIn, HubSpot, event platforms, or design tools.
• Exposure to developer tools, cloud infrastructure, data, cybersecurity, or open source

Benefits

• The base salary for this role is projected at $80,000 - $105,000 annually, plus eligibility for PhoenixAI's bonus programs.
• comprehensive benefits package featuring premium medical, dental, and vision coverage, life insurance, and a 401(k) retirement plan.
• Employees enjoy at least 16 days of PTO, parental leave, health savings options, and access to our employee assistance program.