Responsibilities

• Pillar 1: Business Operations, Strategic Planning & Portfolio Governance (40%) Lead the operational management of the Marketing organization by establishing planning processes, governance structures, prioritization frameworks, and portfolio management practices that ensure alignment with business objectives.
• Responsibilities - Lead annual strategic planning, annual operating planning, and long-range planning processes for the Marketing organization. - Facilitate development of organizational goals, priorities, key initiatives, and performance measures. - Partner with Marketing Leadership Team members to align resources, capabilities, and investments against strategic objectives. - Establish and manage the operating cadence for Marketing, including leadership meetings, planning sessions, business reviews, and governance forums. - Develop portfolio governance frameworks that provide visibility into initiatives, investments, dependencies, timelines, and risks. - Create and maintain project prioritization and tiering methodologies to ensure resources are focused on enterprise and high-impact initiatives. - Partner with Project Managers and functional leaders to monitor project performance, remove barriers, escalate risks, and improve execution effectiveness. - Establish best practices, standards, tools, and governance processes for project and portfolio management. - Lead prioritization discussions and facilitate executive decision-making regarding competing business priorities. - Ensure strategic initiatives remain aligned with commercial goals, organizational objectives, and resource availability.
• Pillar 2: Financial Planning, Forecasting & Performance Management (20%) Provide leadership and oversight for budget planning, forecasting, investment management, reporting, and organizational performance measurement. Responsibilities - Lead annual budget planning and resource allocation processes across Marketing. - Coordinate quarterly forecasting activities and ensure alignment with corporate financial objectives. - Partner with Finance and Marketing leaders to evaluate spending trends, identify risks, and optimize investments. - Ensure disciplined management of marketing budgets and operating expenses. - Establish organizational KPIs and performance measurement frameworks. - Develop and maintain executive dashboards, scorecards, and performance reporting tools. - Lead quarterly business reviews and organizational performance discussions. - Drive visibility into marketing performance, resource utilization, initiative progress, and business outcomes. - Provide strategic direction to the Marketing Analytics & Reporting Lead and dotted-line reporting resources. - Ensure consistency in reporting methodologies, metrics, and performance measurement across teams. - Deliver actionable insights and recommendations to support leadership decision-making.
• Pillar 3: Governance, Compliance & Review Operations (20%) Own the operational governance and continuous improvement of marketing review and approval processes to ensure efficiency, compliance, and transparency. Responsibilities - Lead operational management of promotional review processes, including QS-18 requirements and external-facing marketing materials. - Facilitate review workflows among Marketing, Legal, Regulatory Affairs, Medical Affairs, and Compliance stakeholders. - Oversee intake, prioritization, routing, tracking, and reporting of materials through the review process. - Monitor review cycle times, workload capacity, bottlenecks, and process performance metrics. - Ensure adherence to governance standards, documentation requirements, and audit readiness expectations. - Develop reporting and dashboards that provide visibility into review and approval process performance. - Identify opportunities to streamline processes, improve efficiency, and reduce cycle times while maintaining compliance standards. - Serve as the primary operational liaison between Marketing and review partners. Note: This role is responsible for facilitating and governing review processes and workflows and does not have approval authority for materials.
• Pillar 4: Organizational Effectiveness, Communications & Chief of Staff Leadership (20%) Serve as Chief of Staff to the SVP, Marketing by driving organizational effectiveness, leadership alignment, communication, engagement, and change management. Responsibilities - Manage the operating rhythm of the Marketing Leadership Team, including agendas, follow-up actions, decision tracking, and accountability. - Coordinate executive presentations, business reviews, leadership updates, and strategic communications. - Develop and execute internal communication strategies that promote transparency, alignment, and engagement. - Lead onboarding programs and integration plans for new Marketing employees. - Partner with Human Resources and leadership teams on organizational development, workforce planning, and talent initiatives (internal and external e.g. ANA) - Drive change management activities supporting business transformations, organizational changes, and strategic priorities. - Lead employee engagement, culture-building, and team effectiveness initiatives across the Marketing organization. - Coordinate cross-functional initiatives on behalf of the SVP, Marketing. - Prepare executive reports, organizational updates, quarterly dashboards, and help support leadership presentations. - Identify emerging organizational risks, challenges, and opportunities requiring leadership attention. - Support special projects and strategic initiatives as needed. Leadership Expectations The successful candidate will: - Serve as a trusted advisor to the SVP, Marketing and Marketing Leadership Team. - Build strong relationships across functions and levels of the organization. - Influence without direct authority and drive alignment across diverse stakeholder groups. - Translate strategy into operational plans and measurable outcomes. - Demonstrate enterprise thinking while balancing operational execution. - Create structure and clarity in complex, fast-paced environments. - Foster a culture of accountability, continuous improvement, and collaboration.

Requirements

• Bachelor's degree in Business, Marketing, Communications, Finance, Life Sciences, or related field.
• 12+ years of progressive experience in marketing operations, business operations, commercial operations, strategy, consulting, project management office (PMO), or related disciplines.
• 10+ years managing teams, programs, and cross-functional initiatives.
• Demonstrated experience leading annual planning, strategic planning, and organizational governance processes.
• Experience managing budgeting, forecasting, financial planning, and performance reporting.
• Proven success partnering with senior leaders and influencing executive decision-making.
• Experience leading large-scale cross-functional initiatives and organizational change efforts.
• Strong project portfolio management and operational governance experience.
• Experience working within a regulated environment and partnering with Legal, Regulatory, Medical, and Compliance stakeholders.
• Exceptional communication, facilitation, and presentation skills.

Preferred

• MBA or advanced business degree.
• Pharmaceutical, biotechnology, healthcare, medical device, or other highly regulated industry experience.
• Experience serving in a Chief of Staff, Business Operations, Strategy, PMO, Commercial Operations, or Marketing Operations leadership role.
• Experience implementing portfolio management, project governance, or operational excellence frameworks.
• Knowledge of promotional review and approval processes, including QS-18 governance.
• Experience supporting leadership teams and managing organizational planning cycles.
• Experience establishing KPI frameworks and executive reporting dashboards.

Benefits

• Multiple health insurance plan options.
• Employer contributions to Health Savings Account.
• Dental, Vision, Life and Disability benefits.
• 401k plan + employer match.
• Identity Protection.
• Flexible time off.
• Tuition Reimbursement.
• Employee Assistance program.
• All employees have the opportunity to participate in the ownership and success of Inspire. Employees at all levels can participate through equity awards and the Employee Stock Purchase Program.