Responsibilities

• Manage project intake across meetings, Slack, email, leadership conversations, and team requests.
• Review meeting notes, AI notetaker summaries, Slack threads, and email requests to identify action items, owners, deadlines, and next steps.
• Translate conversations and ideas into clear Asana projects, tasks, subtasks, assignments, dependencies, and timelines.
• Build and maintain Asana templates, workflows, automations, dashboards, recurring tasks, and reporting views.
• Assign tasks to the appropriate team members and follow up to confirm realistic timelines when deadlines are unclear.
• Track project progress, flag blockers, and make sure work does not sit, disappear, or require repeated chasing.
• Coordinate cross-functional work that may involve marketing, leadership, agents, operations, events, creative, vendors, or outside partners.
• Keep projects organized with all relevant notes, links, creative assets, copy, approvals, files, and final deliverables.
• Monitor deadlines and proactively follow up with team members when work is overdue, unclear, or at risk.
• Identify when a project needs management, strategic, creative, or leadership review.

Requirements

• Strong project management experience, preferably in a fast-moving marketing, creative, operations, real estate, or professional services environment.
• Advanced knowledge of Asana is required.
• Experience building Asana workflows, templates, automations, dependencies, recurring tasks, and reporting dashboards.
• Excellent follow-through and comfort holding people accountable to timelines.
• Ability to turn messy conversations, meeting notes, Slack messages, and email threads into clear, actionable project plans.
• Strong judgment around priorities, deadlines, dependencies, and escalation.
• Clear written communication skills.
• Highly organized, detail-oriented, and proactive.
• Comfortable managing multiple active projects across different teams and stakeholders.
• Able to work independently while knowing when to ask questions or escalate.

Preferred

• Project management certification, such as PMP, CAPM, Certified ScrumMaster (CSM), or a comparable credential, is preferred, though equivalent hands-on project management experience will also be considered.
• Experience supporting a marketing department, creative team, real estate company, or founder/leadership team.
• Experience with project reporting, team dashboards, workflow documentation, or process improvement.
• Familiarity with Slack, Google Workspace, Canva, CRM/email platforms, or marketing production workflows.
• Basic understanding of marketing deliverables such as newsletters, mailers, landing pages, social content, campaign assets, and print materials.