Digital Communications Specialist (Contingent II -- Grant Funded)

Responsibilities

• Draft and update technology announcements, newsletters, website content, FAQs, service notices, and other approved communications.
• Translate information provided by technical and project leads into clear language for faculty, staff, students, and other stakeholders.
• Maintain a communications calendar for assigned projects, announcements, and departmental initiatives.
• Review content for accuracy, readability, accessibility, and consistency with university standards before submission for approval.
• Support the Strategic Initiatives Project Coordinator by preparing meeting materials, documenting assigned meetings, and recording decisions and action items.
• Maintain assigned project trackers, contact lists, documentation checklists, and shared folders using information provided by project owners.
• Request routine updates and missing materials as assigned and notify the Coordinator of overdue responses or incomplete documentation.
• Format project summaries, status reports, presentations, and closeout materials using approved content.
• Collect and organize supporting documentation for assigned Title III activities, including approved progress updates, communications, event materials, and evidence of completed deliverables.
• Maintain evidence folders and documentation checklists to support progress reporting and evaluation preparation.

Requirements

• Bachelor’s degree from an accredited college or university in Communications, Public Relations, English, Journalism, Business Administration, Information Technology, or a related field.
• 2–4 years’ experience in communications, content development, technical writing, project support, program support, or a related area. (preferably in higher education or IT).
• Strong writing, editing, and communication skills.
• Experience with content tools (Canva, Adobe Creative Suite, MS Publisher, or similar).
• Strong organizational skills with the ability to manage multiple priorities.
• Experience must demonstrate the ability to prepare written materials, maintain organized records, use office and collaboration applications, and complete assignments within established deadlines.
• Higher education or public sector experience preferred.
• Knowledge of digital communications, content development, and basic technical writing practices.
• Ability to translate technical information into clear, concise language for faculty, staff, students, and other audiences.
• Ability to draft, edit, proofread, and format announcements, newsletters, website content, FAQs, reports, and presentations.

Benefits

• Benefits include medical, dental, prescription, long-term disability, accidental death and dismemberment insurance and life insurance; paid time for paid sick leave and annual leave; 10 paid holidays per year, tuition remission and supplemental retirement.