Database Marketing Project Coordinator-H

Responsibilities

• We’re looking for a detail-oriented Marketing Project Coordinator to support our Database Marketing, Advertising, and Design teams. This role ensures smooth execution of marketing projects, maintains accurate documentation, and helps deliver high-quality creative assets that align with brand standards.
• Maintain department training and procedure manuals (excluding job-specific training).
• Coordinate responses to guest inquiries and interdepartmental requests.
• Investigate patron database accounts and update records for restricted patrons.
• Prepare and manage purchase and capital requisitions.
• Provide administrative and project support to Database Marketing, Advertising, and Design teams.
• Assist with direct mail and digital marketing tasks, including automated emails, batch redemptions, and offer setups.
• Proof all marketing materials (direct mail, emails, ads, artwork) for accuracy and brand consistency.
• Track and update project timelines in the Production Schedule; communicate status to manager.
• Collaborate with internal departments and external vendors (PR, advertising agency, print, and others) to ensure smooth project execution and alignment with brand standards.

Requirements

• Associate’s degree in marketing, Communications, or related field (or equivalent experience).
• 1–2 years of experience in marketing coordination or administrative support.
• Strong written and verbal communication skills.
• Detail-oriented with excellent organizational abilities.
• Proficient in Microsoft Office Suite; experience with project management tools preferred.
• Ability to manage multiple projects and meet deadlines.
• Familiarity with marketing processes and creative workflows.
• Project coordination and time management.
• Proofreading and quality assurance.
• Strong interpersonal and collaboration skills.