Responsibilities

• Own: Lead assigned activations from creative approval through sourcing, fabrication, installation, live operation and strike or handoff.
• Plan: Build detailed scopes, workbacks, budgets, responsibility matrices, production schedules and launch-readiness checklists.
• Translate: Turn creative concepts and partner commitments into clear technical requirements, deliverables, vendor briefs and onsite execution plans.
• Source: Identify, brief and manage fabricators, printers, installers, rental companies, venues, caterers and other production partners.
• Control: Obtain and reconcile estimates, purchase requirements and change orders; track committed and forecasted spend against approved project budgets.
• Coordinate: Manage samples, proofs, materials, dimensions, floor plans, technical drawings, shipping, site access, loading, deliveries and installation logistics.
• Document: Keep schedules, production decks, budgets, decisions, specifications, vendor details and project status current in shared systems.
• Align: Create a clear operating rhythm within Marketing across Creative and Brand Partnerships, and cross-functionally with Experience Design, museum Operations, external partners and vendors.
• Protect: Track contractual deliverables and approvals with Brand Partnerships, flag scope changes and ensure production stays aligned with the approved creative and partner expectations.
• Deliver Onsite: Lead or support site visits, installs, technical rehearsals, activation launches and issue resolution in market.

Requirements

• 4–6 years of hands-on experience producing experiential marketing activations, branded installations, pop-ups, events, retail environments, museums or other physical consumer experiences.
• A portfolio or case studies demonstrating personal ownership of complex, high-quality activations from planning through onsite execution.
• Experience managing several concurrent projects with fixed launch dates, multiple stakeholders and meaningful external partner expectations.
• Strong vendor-management experience across fabrication, graphics, environmental production, events, installation and logistics.
• Working knowledge of production budgets, estimates, purchase processes, change orders and cost reconciliation.
• The ability to read floor plans, elevations, dimensions, specifications and basic technical or shop drawings.
• Excellent organization, communication and judgment, with the confidence to drive follow-up, make recommendations and escalate risk clearly.
• Availability for regular domestic travel and onsite work, including evenings or weekends when required for installation, launch or live activation support.