Coordinator, Marketing Production

Responsibilities

• Coordinate day-to-day production workflows across assigned area, ensuring projects move efficiently from intake through planning, execution, post, asset management, and final delivery.
• Maintain project schedules / calendars, delivery timelines, status reports, asset lists, and other operational tools; proactively identify opportunities, blockers, and next steps.
• Serve as a key communication link between production managers, producers, creative teams, editors, designers, post-production, strategy/marketing partners, vendors, and other stakeholders.
• Support the execution of creative and production deliverables by coordinating project details, gathering required assets, tracking approvals, organizing materials, and helping ensure work is completed to spec.
• Assist with cross-functional production needs across assigned workflows, which may include vendor coordination, shoot/logistics support, post-production tracking, design asset coordination, platform delivery preparation, or partner-facing asset requests, depending on the team.
• Assist with administrative and financial production tasks, including vendor onboarding paperwork, budget tracking, invoice processing, paperwork, routing, and timely documentation.
• Maintain accurate project data and documentation, supporting team visibility and adoption of tools and practices that improve clarity and accountability.

Requirements

• 1 – 2 years of experience in production coordination, post-production support, or marketing production operations. Relevant internship experience will be considered.
• Demonstrated ability to manage multiple projects, timelines, priorities, and details in a fast-paced, deadline-driven environment.
• Strong organizational skills, excellent attention to detail, and clear professional communication skills, both written and verbal.
• Ability to work independently on assigned workflows while collaborating effectively with creative, production, post, design, marketing, legal, finance, vendors, and other cross-functional partners.
• Bachelor's degree in Marketing, Communications, Media, Business, Design, or a related field preferred but not required.
• Foundational understanding of one or more creative production workflows, including live action production, photo production, post-production, digital/social content, graphic design, key art/versioning, file formats, platform specifications, or asset delivery.
• Familiarity with Airtable or other project management/tracking systems strongly preferred along with proficiency with Microsoft Office Suite.
• Familiarity with Adobe Creative Suite (Photoshop/Premiere), Canva, Figma, or similar creative/post-production tools a plus.
• Comfort learning new systems and technologies, including AI-enabled tools, Digital Asset Management (DAM) systems, workflow automation, and emerging production tools.
• Solutions-oriented mindset with a willingness to ask questions, surface risks early, challenge inefficient processes, and support continuous improvement.