Responsibilities

• Serve as the primary staff liaison to the Parent and Guardian Association (PGA), strengthening collaboration among parent leaders, Division Directors, and the School.
• Meet regularly with PGA and school leadership to align priorities, calendars, communications, volunteer opportunities, and events.
• Guide and support PGA programs and events, ensuring alignment with the School's mission, community values, annual priorities, and budget while respecting the leadership of parent volunteers.
• Coordinate the recruitment, onboarding, training, communication, and recognition of PGA volunteers and emerging parent leaders.
• Partner with Division Directors and other school leaders to develop accessible, meaningful volunteer opportunities that reflect families' varied interests, skills, and availability.
• Cultivate and support volunteer leaders through relationship-building with the PGA and relevant committees.
• Plan, manage, and coordinate key all school community events, including, the annual fundraising Auction each spring, volunteer appreciation event(s), Summer Gatherings, and the Back to School BBQ, and other events as assigned.
• Oversee all event logistics including catering, venue, transportation, signage, audio/visual, invitations, programs, and presentation materials.
• Produce run-of-shows and communicate goals and outcomes to staff and vendors to ensure proper preparation.
• Serve as a collaborator and committee member on other all-school community events including Winter / Spring Arts Night.

Requirements

• Bachelor’s Degree and/or 3+ years relevant experience.
• Proven experience in leading and managing high-impact events, including logistics coordination, planning, and execution.
• Demonstrated experience with management of volunteers, student interns, direct reports, or similar.
• Ability to work effectively in a fast-paced environment with multiple priorities and frequent deadlines.
• Outstanding written and verbal communication skills.
• Strong time management and organizational skills.
• Proficient in Microsoft Office applications.
• Ability to work onsite.
• Attend evening and weekend events as required.

Preferred

• Be fully immersed in the Open Window community, articulating a genuine passion for the school's mission.
• Demonstrated ability to build positive relationships with donors, staff, and volunteers.
• Support and grow development activities that respect the traditions, preferences, and abilities of diverse staff and families.
• High standards of personal integrity.

Benefits

• Vacation and sick leave
• Paid holidays
• Medical, Dental and Vision Insurance (paid 100% for employee only coverage)
• Employer paid Health Reimbursement Account of $1,750 per plan year
• Flexible Spending Accounts
• 403(b) Retirement Account, Pre-tax & Roth Options (eligible for 3% employer contribution and an up to 3% employer match after one year of service)
• Life and AD&D Insurance
• Long-Term Disability Insurance
• Professional development and training opportunities