Responsibilities

• Maintain and manage the organization's integrated communications calendar, ensuring visibility and alignment across executive, employee, and corporate communications activities.
• Manage communication milestones, deadlines, launches, events, and leadership engagement opportunities to support successful execution of strategic communications initiatives.
• Identify scheduling conflicts and ensure communications activities are prioritized and sequenced appropriately.
• Support planning and project management across executive communications, employee communications, creative communications, and functional stakeholders for shared communications initiatives and campaigns.
• Track action items, deliverables, approvals, and deadlines across multiple projects and workstreams.
• Facilitate information flow and stakeholder alignment across the communications team, executive leaders, and partner organizations.
• Serve as a connective operational resource for the team, helping ensure work moves forward with clarity, accountability, and consistency.
• Support the planning and execution of communications and engagement activities within executive-led functions, including functional town halls, leadership forums, and key communications moments within supported organizations.
• Manage planning logistics, attendee communications, meeting materials, and follow-up activities in partnership with communications leads and functional stakeholders.
• Administer post-event surveys, consolidate feedback and insights, and track follow-up actions to support continuous improvement.

Requirements

• 3-5+ years of experience in project coordination, communications operations, executive administration, or event planning
• Strong organizational and project management skills with the ability to manage multiple priorities simultaneously.
• Experience coordinating cross-functional initiatives and working with senior leaders.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft 365 tools, including Outlook, Teams, Excel, PowerPoint, and SharePoint.
• Curiosity and demonstrated ability to leverage AI-powered productivity tools to improve efficiency, organization, reporting, content development, and team operations.
• Strong attention to detail and ability to anticipate needs proactively.
• Experience tracking metrics, creating reports, and maintaining dashboards.

Benefits

• paid vacation time
• paid sick leave
• medical/dental/vision insurance
• life, accident and disability insurance
• tax-advantaged flexible spending and health savings accounts
• employee assistance program
• other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity
• tuition reimbursement
• transit
• the Applause Program