Responsibilities

• Serve as the primary point of contact for attendee inquiries by managing dedicated inboxes and responding to questions in a timely, accurate, and professional manner.
• Research, develop, and maintain comprehensive invitee databases aligned with event-specific demographics, target industries, and seniority levels to support audience acquisition goals.
• Build, update, and maintain registration landing pages and microsites to ensure a seamless registration process for attendees.
• Draft, schedule, and manage all logistical and transactional communications, including pre- and post-event emails, to provide registrants with accurate and up-to-date event details.
• Regularly update marketing landing pages with new content, including confirmed speakers, agenda updates, sponsor information, and other relevant program details.
• Support cross-platform outreach efforts across email, phone, digital, television, and social channels to maximize audience engagement and attendance.
• Coordinate on-site attendee check-in, ensuring a smooth, efficient, and welcoming registration experience.
• Partner with production managers to confirm, order, and organize all on-site registration materials, including attendee badges, name tags, lanyards, printers, and other supplies.
• Create, distribute, and analyze post-event surveys to measure attendee satisfaction and engagement, and compile key insights and recommendations for the broader Events team.

Requirements

• Minimum of 1 years in event coordination, booking, audience development, or a related function; media or news industry experience is a plus.
• Strong organizational skills with proven ability to manage multiple projects, priorities, and deadlines in a fast-paced environment.
• Excellent written and verbal communication skills with a high level of attention to detail and accuracy.
• Experience with navigating digital tools and systems; prior experience with event management platforms and content management systems (CMS) preferred.
• Ability to work collaboratively across departments and with external stakeholders, demonstrating professionalism and customer service orientation.
• Strong problem-solving skills and the ability to adapt quickly to changing priorities and on-site event needs.
• Willingness to travel and work flexible hours, including early mornings and evenings, as required by event schedules.
• Intellectual curiosity about and passion for media/entertainment and live events
• Additional Requirements:
• - Interested candidates must submit a resume/CV through versantmedia.com to be considered

Benefits

• This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, and a variety of other discounts and perks.
• Sweat it out -- Free onsite fitness center with state-of-the-art equipment, plus daily group classes
• Eat up -- Gourmet cafeteria with daily specials plus soup and salad bars
• Extras -- Dry cleaning
• Don’t have a car? No problem! We offer free shuttle transportation to and from multiple locations in Manhattan, Brooklyn, Hoboken and Jersey City