Responsibilities

• Create and manage publication calendar, workback schedules, project phases, and milestones delivery dates
• Balance management of multiple sets of guidelines simultaneously
• Oversee intake sessions, check-ins, and feedback cycles; distribute notes, next steps, and action items to ensure alignment across project teams
• Utilize project management systems to track statuses, document progress, and flag blockers and risks
• QC files for accuracy prior to routing for reviews and approval
• Drive review cycles by routing guideline documents and drafts to internal stakeholders and IOC partners, ensuring review timelines are honored, interpreting and consolidating notes, and facilitating in-person feedback sessions when further discussion is needed
• Coordinate updates and addendums to guidelines as new assets become available for publication
• Own file management ensuring outdated versions are properly archived

Requirements

• Minimum 3+ years of hands-on experience in creative project or traffic management, either within an in-house creative team or agency setting; brand governance focus is a plus
• Knowledgeable in developing brand governance frameworks, guidelines, and style guides
• Familiar with project management methodologies and tools such as Smartsheet or similar platforms
• Skilled in stakeholder management across cross-functional and external partners — setting timelines, identifying dependencies, and driving work forward to meet deadlines
• Proven ability to organize and manage multiple multi-phase projects simultaneously, balancing varying levels of complexity and priority
• Bachelor's degree or equivalent work experience
• Ability to foster trusting relationships with teammates, cross-functional partners, and external stakeholders
• Comfortable navigating ambiguity and adapting priorities as project needs evolve
• Self-directed and proactive in surfacing blockers, communicating progress, and keeping stakeholders aligned
• Excellent verbal and written communication across all levels of organizational leadership and external audiences
• Naturally organized with a systematic approach to structuring workflows and managing project documentation
• Strong design literacy, able to understand and interpret brand guidelines when performing QC and governance reviews
• Keen attention to detail, capable of reviewing and proofreading design files for accuracy and consistency and flagging necessary revisions
• Passion for design, culture and the power of storytelling at a global scale

Preferred

• Experience in or passion for branding in global sporting events is highly desirable