Associate Producer

Responsibilities

• Seeking an organized, proactive Associate Producer to support live events, brand activations, and conferences from planning through onsite execution and post-event wrap.
• Works closely with Producers, Account, Creative, Strategy, and Operations, while providing key operational support to the VP of Production.
• Tracks project deliverables, timelines, and action items across all phases, including pre-program, live onsite support, and post-program recap.
• Maintains production schedules, milestone trackers, run-of-show documents, and organized shared folders for clear team access.
• Assists with tracking estimates, invoices, expenses, purchase orders, and vendor documentation to maintain budget control.
• Researches and sources vendors, assists with bids and contracts, and manages basic vendor logistics.
• Coordinates internal teams, attends client and internal meetings, and captures meeting notes and action items to ensure project progress.
• Manages freelance staff lists, maintains production templates and trackers, and helps establish consistent operational processes.
• Assist with development and maintenance of production schedules, timelines, run-of-show documents, checklists, and production plans.
• Flag risks, gaps, and missing information to Lead Producers to help the team address issues early and avoid downstream disruptions.

Requirements

• 1–3 years of experience in event production, experiential marketing, meetings & events, entertainment, hospitality, or a related field.
• Strong organization skills with the ability to manage multiple requests simultaneously and understand how to prioritize
• Excellent written and verbal communication skills
• Strong attention to detail and follow-through
• Ability to work effectively under pressure and adapt to changing circumstances.
• Proactive approach to problem solving—you see what needs to happen and take action.
• Comfortable working in a fast-paced, deadline-driven environment.
• Desire to learn and grow within the industry
• Willingness to travel and work non-traditional hours when required.
• Proficiency with Microsoft Office/Google Workspace; experience with project management or event production software is a plus.

Benefits

• Great medical, dental, and vision insurance options with additional programs available when enrolled
• Mental health benefits
• Family building benefits
• Child care and pet benefits
• 401(k) plan with company match to help save for your future
• In addition to 12 observed holidays, salaried team members have discretionary paid time off, hourly team members have 15 days paid time off
• 18 weeks of paid parental leave. Biological, adoptive, and foster parents are all eligible
• Subsidized commuter benefits
• Monthly Lyft credits and complimentary Lyft Pink membership