Associate Director, Scientific Communications

Responsibilities

• Support development and QC of abstracts, posters, presentations, and manuscripts in collaboration with cross-functional teams and external partners.
• Partner with internal stakeholders including Clinical Development/Sciences, Biometrics, and Corporate Communications to gather data and insights required for communication deliverables.
• Maintain internal and external processes for document review, approval, and version control across publication and communication deliverables.
• Draft and revise accurate, scientifically sound materials such as slide decks, data visualizations, message platforms, narratives, FAQs, and lexicon documents for both internal and external audiences in alignment with company strategy and compliance standards. Assist with obtaining and implementing feedback from internal cross-functional team members.
• Assist in maintaining high standards in visual and written presentation of complex data to external audiences, including medical and patient communities, regulatory authorities, investors, and Encoded’s Board of Directors.
• Assist with the planning and execution of scientific congress activities, including session coverage, data presentations, booth materials, and internal debrief summaries. Attend conferences and cover sessions, as needed.
• Assist in content development and post-meeting reports for advisory boards and expert meetings.
• Support alignment with Research, Clinical Development, Corporate Communications, Regulatory Affairs, Patient Advocacy, and Commercial teams to ensure consistency of medical messaging across programs and audiences.
• Manage Medical–Legal–Regulatory (MLR) review of external documents for the MPA team.
• Manage reactive Patient Advocacy and Medical Information enquiries with timely, compliant, empathetic responses.

Requirements

• A minimum of twelve years of related experience with a Bachelor’s degree; or eight years and a Master’s degree; or a PhD with three to five years of experience; or equivalent experience.
• Three to five years of medical writing, publications, or scientific communications experience within the biotechnology/pharmaceutical industry or a medical communications agency. Strong understanding of scientific publication processes, data communication, medical terminology, statistical methods, and compliance principles.
• Proven ability to draft clear, concise scientific content and translate technical data for diverse audiences.
• Excellent writing, editing, and project management skills with strong attention to detail.
• Highly organized with the ability to manage multiple deliverables concurrently under standard supervision.
• Collaborative team player with strong interpersonal skills and comfort working across cross-functional teams.
• Ability to communicate complex scientific information empathetically with patient communities.
• Flexible, adaptable, and comfortable working in a dynamic, fast-paced environment.
• Proficiency in Word, Excel, PowerPoint, and Adobe presentation tools

Preferred

• Advanced degree (PhD, PharmD, or MD) in a life science field.
• Experience in gene therapy, epilepsy, neuroscience, or rare disease.
• Knowledge of digital and multimedia scientific communication formats.
• Comfort with graphic design and video editing tools

Benefits

• Comprehensive benefits package, including competitive employer premium contributions
• Meaningful stock option grants
• PTO, sick time, and holiday pay
• Generous Parental Leave program
• Pre-tax medical and dependent care programs
• STD, LTD, Life and AD&D
• Professional development opportunities
• Team-building events
• Fully stocked kitchen
• Fitness center at our S. San Francisco location