Agency
Biolumina
Job Function
Account Management and Growth
Job Subfunction
Sales and Client Operations
Job Description
Title: Assistant Account Executive
Company/Location: Biolumina / New York, NY
Department/Discipline: Account Services
 The AAE is responsible for creating timelines (in conjunction with the traffic department), managing account estimates and the OOP budget, and establishing time and event schedules. The AAE must have excellent communication skills with both clients and internal departments. The AAE must be a proactive person who can multi-task, coordinate tactical implementation with the Agency, foster a positive team atmosphere, and be a leader.
 Primary Responsibilities
Understand creative process, draft creative briefs and provide ideas for improving existing executions
Develop client estimates based on approved SOW
Help to manage day-to-day business of the account with responsibility for ensuring that work is done on-time and on-budget
Responsible For OOP Budget
Work is completed within budget
Request revised estimates if revisions affecting cost are requested
Obtain signed estimates promptly
Alert Client to financial ramifications of decisions in a timely manner
Ensure that all billing is done accurately and promptly
Track OOP billing to ensure that all expenses fall within approved guidelines
Closes jobs
Work diligently to meet Client's accounting needs e.g. accrues monies at the end of the
calendar year per Client/Agency agreements, etc. vendors (premiums, special services,
media buyers, etc.)
Responsible For Ensuring That Account Is Organized And Efficient
Opening and tracking POs
Maintaining/circulating accurate and complete Client and Job Lists
Maintaining competitive binders
Requesting job numbers
Attending status meetings
Develop timetables in conjunction with traffic and production
Produce accurate and timely status reports/contact reports
Responsible for competitive overviews/analyses/POVs/monitoring
Develop agendas for Client meetings
Manage time effectively, meet deadlines, attention to detail, and set priorities for specific assignments, especially when handling multiple projects
Communicate effectively and professionally with both Clients and staff
Work with supervisor to ensure that all materials produced are accurate and represent the agency in a positive light
Continue to build mastery of marketing/advertising concepts
Evolve into an effective resource for Agency personnel
Additional Responsibilities
Foster a positive, productive team atmosphere and establish credibility both internally and externally
Oversee more junior staff where applicable according to account staffing
Oversee administration and assist with scheduling of meetings and ensure appropriate equipment is used
Demonstrate a basic understanding of Client's business and Agency assignment
Develop knowledge of Client's goals and vision -- both the brand itself and the people involved -- and interact appropriately
If appropriate, coordinate tactical implementation with the Agency and client
Communicate direction/Client feedback to creative staff clearly and concisely
Record and summarize all Client contacts/decisions/approvals
Primary Client contact is generally Associate/Assistant Product Manager
Project professional, positive attitude/image toward Clients
Establish credibility internally and with Clients
Uphold quality standards in servicing the Client
Uphold the Company Values in all decisions and interactions
Qualifications
College degree
1 year Agency or comparable outside experience
Excellent written and oral communication skills
Familiarity with basic business principles
Professional demeanor
Biolumina’s Values
 Open Mind
Always ask why—of your teammates, your clients, and yourself. And don’t stop there—keep asking questions
Be respectful of others’ ideas, opinions, and diverse backgrounds
Be flexible and adaptive to new ways of doing things
Brave Heart
Speak your mind…and your heart
Courageously step forward to try something new and help others to do the same
Be brave enough to defend your opinions—and brave enough to change them
Ready Hands
Be proactive and push things forward
Reach out to offer help and raise your hand to ask for help
Go out of your way to show gratitude
The range below represents the low and high end of the base salary someone in this role may earn as an employee of an Omnicom Health Group company in the United States. Salaries will vary based on various factors including but not limited to professional and academic experience, training, associated responsibilities, and other business and organizational needs. The range listed is just one component of our total compensation package for employees. Salary decisions are dependent on the circumstances of each hire.
$50,000-$60,000
Omnicom Health Group is committed to hiring and developing exceptional talent. We agree that talent is equally distributed, and we’re focused on developing diverse teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you.  $50,000-$60,000
Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time, and many of our agencies as well as Omnicom’s corporate group already require five days of in-office attendance.
Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.
Link to Recruitment Privacy Notice: https://www.omc.com/privacy-notice
For US Job Seekers
It is the policy of Omnicom and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F.
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$50,000-$60,000