Responsibilities

• Workflow Architecture: Assist in setting up and maintaining the Asana project framework for all seasonal campaigns; adjust milestones and dependencies as timelines shift.
• Request Management: Own the intake process for monthly marketing requests; ensure every brief is complete, clear, and actionable before it reaches the Design PM.
• Deadline Accountability: Set weekly deadlines, send reminders, and follow-up as needed to ensure all team deliverables are met.
• Documentation: Maintain distribution lists, attendee lists for recurring meetings, and support manager by ensuring all planning tools are updated in real-time.
• Calendar Management: Assist, as needed, in booking key meetings once dates are determined and manage shifting attendee lists.
• Cross-Functional Liaison: Alert all teams of important date changes and lead the follow-up process for outstanding information or action items.
• Follow-ups: With direction from manager, assist in the post-meeting workflow by tracking down missing information and scheduling necessary breakout sessions.
• Asset Coordination: Reach out to channel owners for promotional asset needs, enforcing strict deadlines for submission.
• Quality Assurance: Serve as a "second set of eyes" on creative asset reviews; compare for accuracy against the brief and provide necessary edits.
• Promo Support: Draft the fine print for all promotions, working closely with web production partners, and adjust as details change.