Responsibilities

• New Business & Proposal Production: Manage the Growth Inbox: Act as the first point of contact for inbound inquiries and referrals. Triage opportunities, set up initial meetings, and ensure every prospect receives a warm, professional response.
• New Business & Proposal Production: Draft Basic Proposals: Lead the first draft for proposals that don’t include creative spec work. This involves sourcing relevant case studies, pulling capability slides, and structuring a narrative that fits the specific client’s needs.
• New Business & Proposal Production: Tactical PM for Major RFPs: On complex, spec-heavy pitches, you will serve as the project manager—owning the timelines, driving budgeting, managing cross-functional coordination, and handling the logistics to ensure a seamless submission.
• New Business & Proposal Production: Growth Logistics: Support the Business Development team with conference schedules, prospect list organization, CRM hygiene (Pipedrive), and related outreach logistics.
• Marketing Operations & Brand Building: Marketing PM: Manage the agency’s marketing production schedule, ensuring content calendars, email newsletters, webinars, and social posts stay on track.
• Marketing Operations & Brand Building: Case Study Coordination: Source results and creative assets from across the agency to create compelling case study stories.
• Marketing Operations & Brand Building: PR & Awards Liaison: Support our PR agency with time-sensitive press requests; manage the logistics and submission process for industry awards; and coordinate speaking engagements for agency founders.
• Marketing Operations & Brand Building: Process Improvement: Identify gaps in our current marketing and sales workflows and suggest (then implement) better ways of working.

Requirements

• 3–5 years of client-facing project management or "producer" experience, ideally within a new business department at a large agency or holding company.
• Strong Written Communication: You can write a warm, on-brand email and a tight, logical proposal narrative.
• Operational Rigor: You love a good spreadsheet and a tight timeline. You understand the "science" behind a successful pitch process.
• Narrative Sensibility: You have a "storytelling" brain. You can look at a client’s brief and know which past work will resonate most.
• Professional Polish: You are a clear, confident, and warm communicator who is comfortable being client-facing via email and in meetings.
• Growth Mindset: You are hungry to learn the strategy behind agency growth. You don’t just want to move tasks around; you want to understand why they matter.
• NYC or LA -based

Preferred

• AI Obsession: You’re the one always piloting new AI tools and workflows, and training your coworkers.
• Spreads Joy! ✨