Offline Media Coordinator

New York City, NY (Hybrid)

$50K/yr – $65K/yrEntry Level2+ years expFull time

Posted 3 weeks ago

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Job Summary

Own offline media coordination and vendor management across TV, Radio, and OOH, guiding execution, budgeting, and reporting for multi-channel campaigns.

  • Offline Media Execution: Coordinate with internal teams and vendors, attend platform meetings, and document actions in Asana.
  • Budget & Reporting: Monitor weekly pacing, request logs, and support post-campaign performance data.
  • Planning & Insights: Support senior team in offline media plans and share industry trend findings.

Job Description

Responsibilities - Collaborate with internal teams (Media Planning, Search, Analytics, Creative, Client Services) to execute offline media campaigns. - Maintain day-to-day communication with TV, Radio, and OOH vendors and agency partners under senior direction. - Attend regular offline media meetings with designated platform reps; ensure notes and action items documented in Asana. - Support senior team in developing offline media plans for full-service media clients. - Monitor campaign budgets through weekly pacing; make recommendations to reallocate funds when appropriate. - Request TV and radio logs and proof of purchase from all vendors regularly. - Support with reporting by requesting post-logs and performance data from Situation’s offline media partners. - Stay on top of industry trends within offline media channels and regularly share findings with the wider team. Requirements - 2-3 years of experience either buying or planning offline media (TV, Radio, OOH, etc.). - At least 1-2 years of experience working within an agency environment. - Proficiency in Google Suite and Microsoft Excel. - Detail oriented with an ability to manage multiple tasks and deadlines simultaneously. - Experience with Asana and Prisma a plus. Nice to Have - Experience with Asana and Prisma a plus. Benefits - Health care plan (medical, dental, and vision). - Retirement plan with employer match. - Life and disability insurance. - Generous paid time off package that includes vacation, sick, “life happens” days, birthdays, summer Fridays and public holidays. - Paid family leave. - Cold brew coffee, snacks and fresh fruit. - Wellness resources. - Special access to New York City’s arts and entertainment scene. - We have been honored for our commitment to our team with workplace awards from Crain’s, Best Companies Group, Cynopsis, Digiday, and Fortune.
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Situation

Situation is an award-winning agency built for live entertainment brands and championing the power of shared experiences around the world.With 20+ years of award-winning work, Situation is designed to meet the challenges and opportunities facing the live events industry today. We offer full marketing and creative services for experience-based brands: live entertainment, attractions, theater, sports, arts and culture institutions, and more.Are you looking for a partner to support your end-to-end consumer experience? Whether we’re full-service or full-specialist, our preferred way of working is the one that sets our clients up to win.Want to join our team of experience champions? We are always on the hunt for new team members who share our core values: innovation, collaboration, and commitment. We’re dedicated to providing equal employment opportunities and creating a diverse staff, reflective of the experiences we champion and audiences we build.Situation is part of Situation Group, a global collective that supports life-changing impact—partnering with brand experiences that promote understanding, connection, community, and growth.

Founded in 2001
New York, New York, USA
107 employees (56 in marketing)

Traffic Signals

Monthly Visitors
3.2K
Monthly Google Ads Budget
$9.1K
Traffic Source Mix
Search
28.6%
Direct
46.7%
Referral
5.8%
Social
17.3%
Paid
1.5%

Headcount Trend

Current headcount: ~107

Marketing Team

Marketing Team Size
42 (39% of company)
Marketing Roles Posted (Last 30 Days)
5