Responsibilities

• Build firm awareness, support studio growth, and uphold graphic identity and design excellence by working directly with Studio Leadership and the Marketing Advisory Committee.
• Proposal & Interview Support: Coordinate and produce high-quality proposals, presentations, and submission materials; capture new data obtained during procurement process to maintain a current and accurate portfolio
• Collaborator Coordination: Perform outreach to other consultants or team members; gather and organize materials for integration into proposals; research and maintain list of local and national consultants for potential teaming opportunities
• Content Creation: Assist with the production of firm-wide materials such as brochures, presentations, and project sheets, upholding and refining best-practices to ensure accuracy and consistency
• File & Folder Manager: Maintain clear and intuitive folder structures and work with the larger team to store and locate files and materials
• Forecast Management: Forecast and regularly maintain a firm-wide marketing calendar of deadlines, events, conferences, and speaking engagements
• Calendar Ownership: Manage calendars for the Studio Leadership by filtering requests, resolving conflicts, and protecting focus time, while coordinating alongside the broader studio
• Meeting Coordination: Schedule and confirm internal/external meetings; assign and filter meeting rooms by size and need; manage and organize full staff meetings; coordinate staff events, catering needs, and Lunch-and-Learn programming (with leadership); support AV/IT needs
• Inbox & Correspondence Support: Help prioritize correspondence and track follow-ups (as needed) to help keep Studio Leadership ahead of deadlines; daily management of the studio email inboxes
• Discretion & Confidentiality: Handle exposure to sensitive data appropriately; reconcile business expenses and corporate cards

Requirements

• Minimum 3 years’ experience in similar settings or roles within an Architecture or Engineering firm
• Bachelor’s degree in a relevant field, including but not limited to Marketing, Communications, Journalism, Graphic Design
• Knowledge of Architecture or Engineering marketing strategy, business development, and proposal processes (RFQs/RFPs)
• Strong interpersonal, verbal, and written communication skills
• Excellent organizational skills and attention to detail
• A joyful and proactive approach to problem-solving
• A design sensibility and an appreciation for thoughtful architecture, art, and culture
• Proficiency with Microsoft Office applications
• Proficiency with Adobe Creative Cloud, including InDesign, Acrobat, and Photoshop
• Willingness to attend events related to the growth of the firm, including conferences, workshops, classes, etc. Occasional travel may be required