Responsibilities

• Provide high-level administrative support to the VP of Marketing, including meeting coordination, travel arrangements, and expense reporting.
• Act as a trusted administrative partner, managing priorities, anticipating needs, and ensuring the VP of Marketing is prepared for internal and external meetings.
• Coordinate meeting logistics, agendas, materials, and follow-ups for leadership, agency, and cross-functional marketing meetings.
• Support development and refinement of presentations, pre-reads, and executive-ready materials.
• Coordinate CDAs, consulting agreements, SOWs, POs in partnership with Legal and Finance.
• Handle confidential and sensitive information with professionalism, discretion, and sound judgment.
• Serve as a marketing coordinator supporting the planning and execution of marketing initiatives and key deliverables.
• Partner with Finance to support brand budget tracking, invoice processing, and spend visibility.
• Assist with the organization and maintenance of marketing assets, templates, and files (e.g., SharePoint or other content management tools).
• Coordinate with external agencies, vendors, and consultants to support marketing programs and initiatives.

Requirements

• 10+ years of experience in an administrative support, marketing coordination, or hybrid role; experience in life sciences, biotech, or a regulated environment is preferred.
• Demonstrated experience supporting senior leaders with complex scheduling and administrative needs.
• Interest in marketing and commercial coordination, and execution; prior exposure to marketing, communications, or commercial teams is a plus.
• Exceptional organizational skills with the ability to manage multiple priorities in a dynamic, fast-paced environment.
• Proactive, anticipatory mindset and ability to follow through with urgency and accountability.
• High energy, positive attitude, and a true roll-up-your-sleeves mentality.
• Ability to build trusted working relationships across all levels of the organization.
• Excellent judgment, discretion, and professionalism when handling confidential information.
• This position requires up to 20% travel. Frequently travel is outside the local area and overnight. Some of the travel may be international.
• Experience in life sciences, biotech, or regulated environments preferred.

Preferred

• Preference for experience in life sciences, biotech, or a regulated environment.

Benefits

• Position eligible for standard Company benefits including medical, dental, vision, time off and 401K, as well as participating in Mineralys incentive plans are contingent on achievement of personal and company performance.