Marketing Coordinator at Eisman & Russo, Inc. | Jacksonville, FL | $50K/yr – $65K/yr

Eisman & Russo, Inc.

Marketing Coordinator

Jacksonville, FL (Hybrid)

$50K/yr – $65K/yrMid Level5+ years expFull time

Posted 2 months ago

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Job Summary

Coordinate and own the proposal lifecycle for public sector pursuits, aligning RFQ/RFP responses, schedules, and required materials with internal teams to deliver compliant, polished submittals on tight deadlines.

Own proposal coordination and submission processes across multiple pursuits
Collaborate with technical staff and leadership to craft responsive, compelling submittals
Integrate market and client insights into collateral, visuals, and pursuit materials

Job Description

Coordinate and assist in the preparation of proposals, letters of interest, statements of qualifications (SOQs), presentations, and interview materials for public sector pursuits
Review RFQs/RFPs and identify submission requirements, evaluation criteria, deadlines, and compliance items
Develop proposal schedules, compliance checklists, and coordinate internal deadlines
Gather and organize project information, resumes, project descriptions, references, and supporting materials for proposal development
Assist with technical editing, proofreading, formatting, and quality control reviews to ensure accuracy, consistency, and compliance
Coordinate printing, assembly, and electronic submission of proposal packages
Maintain and update marketing databases including project descriptions, resumes, client information, and pursuit tracking
Assist with development and maintenance of marketing collateral, brochures, project sheets, award submissions, and presentations
Support business development initiatives through client research, market research, and pursuit tracking
Coordinate photography, project imagery, and other visual assets for marketing use

[Preferred] Bachelor’s degree in Marketing, Communications, Journalism, English, Graphic Design, or related field preferred [I’m okay with a non-degreed person if they have proven experience]
3-5 years of marketing or proposal coordination experience in the A/E/C industry preferred
Experience with FDOT, municipal, county, or other public sector procurement processes strongly preferred
Strong written, editing, proofreading, and verbal communication skills
Excellent organizational and time management abilities with strong attention to detail
Proficiency in Adobe Creative Suite, particularly InDesign and Acrobat

[Preferred] Experience with CRM and proposal database systems is a plus
Familiarity with AI-assisted content development tools is a plus

401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account

Eisman & Russo, Inc.

Headquartered in Jacksonville, Florida, Eisman & Russo, Inc. maintains regional offices throughout the state. These full service and field offices position Eisman & Russo for prompt response, fast mobilization and cost-effective solutions. We are a full-service engineering firm providing planning, design and construction services from initial concept through final certification. We serve public and private sector clients including county, state, and federal government agencies, municipal agencies, schools, private utilities, contractors, architects and developers.To meet the challenges posed by tight project delivery schedules, strict budgets resulting from a post-pandemic recovery, as well as construction inflation and regulatory conditions, clients call on the expertise we have built in more than 40 years of experience and the successful completion of thousands of projects.Eisman & Russo is committed to client-centered relationships to enhance the transportation infrastructure and services of our communities through visionary planning, innovative design and modern methods of construction. Our approach to each project is consistent and proven; and at its core, it is to enhance and better connect our communities by improving mobility, safety and quality of life.For more information, visit www.eismanandrusso.com.

Founded in 1985

Jacksonville, Florida, USA

163 employees

www.eismanandrusso.com