Freelance Experiential Production Coordinator

New York City, NY (On-site)

$69K/yr – $75K/yrEntry Level3+ years expTemporary

Posted 9 days ago

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Job Summary

This role owns end-to-end experiential production support, coordinating timelines, budgets, vendor partners, and on-site execution across activations. It focuses on enabling smooth planning, stakeholder coordination, and post-event documentation across multiple projects.

Own production planning and documentation
Coordinate vendor and partner communications
Track invoices, budgets, and post-event reporting

Job Description

Responsibilities

Production & Project Support
Support producers in developing timelines, budgets, and core production documents.
Assist in pre-production meetings, site walkthroughs, and planning sessions.
Help manage logistics across activations, including run-of-show documents and production schedules.
Support load-in, onsite execution, staff training, and load-out as an extension of the production team.
Vendor & Partner Coordination
Research, source, and coordinate vendors, venues, and suppliers.
Collect and manage vendor quotes, contracts, and COIs.
Maintain communication with external partners to ensure timely delivery and execution.
Operational & Financial Coordination

Requirements

Minimum Qualifications
1–3 years of experience in experiential, events, hospitality, or production coordination.
Familiarity with project coordination, logistics, or event support.
Proficiency in Google Suite, Slack, and project management tools (e.g., Asana).
Willingness to travel and work flexible hours, including holidays, evenings, and weekends as needed.