Responsibilities

• Plan and execute regional dinners, partner lunches, conferences, speaking events, and on-site activations.
• Own logistics end-to-end: venue sourcing, reservations/contracts, menus, AV, staffing, run-of-show, and day-of coordination.
• Build event briefs for the field team (objectives, attendee list, talk tracks, materials checklist, follow-up plan).
• Manage invitation workflows, RSVP tracking, headcounts, and attendee communications.
• Ensure all confirmations are locked 24–48 hours prior (venues, shipments, booth orders, staffing).
• Manage conference booth needs: booth ordering, vendor deadlines, shipping/drayage coordination (as applicable), setup requirements, and onsite readiness.
• Create repeatable playbooks and checklists for each event type to eliminate last-minute scramble.
• Coordinate signage, collateral, table materials, and display assets; ensure on-brand execution.
• Create branded virtual invitations and digital event materials to support webinars, CE programs, and regional activations.
• Own swag ordering and production across apparel and promotional items (vendor selection, quotes, timelines, proofs).