Responsibilities

• Provide daily administrative support to senior members of the team, including, but not limited to, scheduling, invoice processing, presentation building, expense reporting, and data entry
• Support on-site and virtual event logistics, research and planning by helping to create and build event production timelines, researching experience enhancement opportunities, tracking deliveries, and assisting with all event details as needed under the supervision of the event lead
• Working together with other department supervisors and coordinators to provide support as needed when they are out of the office
• Stay in the know of the latest event & entertainment industry trends, restaurant and venue openings, new products on the market, new creative agencies, and other opportunities that could benefit FOX and the department
• Monitor hotel rooming lists when required, as well as assisting in the planning of hotel menus, securing function space needs, and working with hotels on receiving deliveries, and other general logistics whenever necessary
• Work live events as needed and directed by an event lead, including but not limited to: receiving and tracking and sorting delivering (sometimes including lifting), supervising production assistants, working check-in tables, logging and tracking design and branding elements, and physical event set-up and strike

Requirements

• Bachelor’s degree
• 3+ years of hands-on experience in Corporate Events or with an agency
• Proficiency in Google Docs, Microsoft Office Suite, Outlook, basic database applications, and internet searches
• Excellent communication skills
• Willingness to get “hands dirty” with packing, unpacking, and lifting boxes, setting up a production office, and standing on feet for more than 4 hours at a time while on-site at events
• Ability to organize, prioritize, and multitask in a fast-paced, deadline-oriented, and ever-changing environment while projecting grace under pressure
• Ability to work overtime, over many days during a program, and still be able to function efficiently and remember detailed aspects of the event
• Ability to travel domestically and internationally as needed
• Ability to work in a Los Angeles, CA-based office environment daily, including early mornings and late evenings as needed

Benefits

• This role is also eligible for various benefits, including medical/dental/vision, insurance, a 401(k) plan, paid time off, and other benefits in accordance with applicable plan documents.
• Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement.