Tradeshow and Marketing Administrator

Responsibilities

• Coordinate North American tradeshows, conferences, and industry events from initial planning through post-event closeout
• Maintain the annual tradeshow calendar, ensuring deadlines, exhibitor requirements, registrations, accommodations, logistics, and event preparations are completed on schedule
• Research and provide information on tradeshows and industry events identified by the business development team, and gather feedback regarding participation and effectiveness
• Track and monitor event spending against established budgets, maintain cost records, monitor performance, and help identify cost-saving opportunities
• Coordinate booth setup, teardown, labor, furnishings, electrical, freight, shipping, and other event requirements
• Serve as the primary liaison with tradeshow organizers, freight providers, service contractors, and other event vendors
• Coordinate the preparation, quality control, inventory management, packing, shipping, tracking, and return of tradeshow displays, promotional materials, and giveaway items
• Troubleshoot shipping, logistics, and exhibitor service issues as they arise
• Provide administrative support to business development and marketing teams, including coordinating materials, maintaining records, preparing reports, and assisting with special projects
• Perform other duties as may be assigned by the Supervisor

Requirements

• High School Diploma or GED required
• Two to five years of experience in event coordination, trade show administration, logistics coordination, marketing administration, project administration, or a related role
• Valid driver's license
• Reliable transportation for travel between offices, warehouses, and event locations
• Skilled in Microsoft Office Suite, particularly Excel, Word, and Outlook
• Excellent written and verbal communication skills
• Strong attention to detail and ability to manage multiple projects and deadlines simultaneously
• Ability to work independently and proactively manage priorities