Responsibilities

• Develop detailed event plans and comprehensive timelines.
• Lead weekly meetings and track action items, deadlines, and risk alerts.
• Build event strategies aligned to engaging IT decision makers in Education, Healthcare, and Enterprise sectors.
• Create production schedules (load-in/load-out, vendors, ancillary events).
• Gather and provide creative ideas for booth engagement, design and other ancillary experiences or events that resonate with technical audiences.
• Manage monthly budget tracking and deliver final reconciled reports.
• Coordinate small room blocks, booth staff registrations, and venue-provided services.
• Oversee booth plans/proofs and secure approvals (10'x10', 10’x20’ and 20’x40’ booths).
• Track shipments and proactively manage logistics risks.
• Configure lead retrieval devices and support data capture strategy.

Requirements

• 3+ years of trade show and conference management experience.
• Experience supporting B2B and/or Public Sector technology events and audiences, particularly IT decision makers, is preferred.
• Proven experience managing booth builds (10'x10' and larger footprints).
• Ability to adapt quickly to shifting priorities, last-minute changes, and evolving event needs in a calm and positive manner.
• Strong vendor and production coordination experience.
• Be a proactive communicator who identifies risks, dependencies, and timeline impacts early.
• Budget management and reconciliation expertise.
• Experience supporting domestic and international events.
• Strong understanding of B2B technology event environments.
• Exceptional organizational skills and attention to detail.